Title: Administrative / Office Assistant
Division: Electrical
Reports to: General Manager
Location: Project Kansas – DeSoto, KS
Company Summary:For more than 125 years, Enerfab has been a trusted leader in heavy industrial construction. With 11 locations across eight states, we self-perform electrical, mechanical, and steel construction, along with custom fabrication and modularization. Our teams support large-scale projects in power generation, manufacturing, oil and gas, food and beverage, chemical, and pharmaceutical markets. Our reputation is built on a century of successful projects, a strong commitment to safety and quality, and the expertise to deliver complex solutions for our customers.The Administrative/ Office Assistant will be responsible for managing the day-to-day administrative and office support functions. This role will include office organization, coordination of office activities, and ensuring a smooth workflow to support our construction projects.
Responsibilities:General Administrative Support:- Respond to inquiries and provide information to employees and external partners.
- Manage and organize office documentation and files.
- Handle incoming calls and correspondence.
Calendar Management:- Assist in scheduling appointments, meetings, and events for team members.
- Coordinate and arrange travel arrangements as needed.
New Hire Onboarding:- Assist in the onboarding process for new employees.
- Coordinate orientation sessions and ensure necessary paperwork is completed.
- Facilitate the setup of new hires with required equipment and access.
Event Coordination- Assist in planning and executing company office and jobsite events
Office Supply, Organization, and Cleanliness- Maintain and organize an efficient office environment, including managing office equipment and supplies.
- Coordinate with vendor partners and contractors for office services, such as cleaning, security, and maintenance.
Data Entry and Record Keeping:- Enter and update various data in company databases.
- Maintain organized records and documentation.
Timekeeping and Time Entry:- Manage and maintain accurate timekeeping records for employees.
- Enter and update time and attendance data in the company's systems.
- Generate reports on time-related metrics as needed.
Billing Assistance:- Provide support in billing processes, including preparing invoices and reconciling billing discrepancies.
- Collaborate with the finance department to ensure accurate and timely billing.
Other Tasks as Requested:- Undertake additional administrative tasks and projects as requested by management.
- Flexibility to adapt to changing priorities and responsibilities.
Qualifications:- High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
- This position assists the leadership of the Electrical Division in executing their duties.
- Position would office at the job site in DeSoto, KS.
- Proven experience as an administrative assistant or in a similar role.
- Construction company administrative experience and/or construction jobsite experience preferred.
- Proficient in Microsoft Office suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in work.
- Ability to handle sensitive and confidential information with discretion.
Powered by JazzHR