| Location | Gillette, WY |
| Salary | $23–$25 Per Hour |
Pay: $23.00 - $25.00 per hour
Job description:
$23.00 – $25.00 per hour, plus a benefits package worth $19,000–$24,000 annually.
Reports to: Student Selection Director | Location: Gillette, WY
Full-time
Job Category: Administration / Operations / Merchandise
Job Description:
Keep things organized. Keep things moving. Help build the WWA brand.
At Western Welding Academy, we're growing quickly, and that means there's always something that needs to get done. As an Administrative & Merchandise Specialist, you'll play an important role in keeping our day-to-day operations organized while taking ownership of WWA merchandise, inventory, orders, and other administrative responsibilities.
This is a hands-on position for someone who is organized, dependable, detail-oriented, and willing to jump in wherever needed. You'll work across multiple areas of the organization, helping ensure that administrative tasks are handled correctly and that WWA merchandise gets from our vendors to our students, staff, events, and customers efficiently and accurately.
If you're someone who likes staying busy, solving problems, keeping things organized, and seeing the results of your work, this role gives you the opportunity to do all of that while being part of a growing organization with a mission that matters.
Applicants must already be legally authorized to work in the United States. Western Welding Academy does not sponsor work visas or offer employment-based immigration support.
At WWA, your work has a direct impact on the organization and the people we serve. This position gives you the opportunity to be part of the behind-the-scenes work that keeps a growing trade school running smoothly.
Here's what's in it for you: Your pay is only part of the picture. As a full-time team member, here's the real value of working at Western Welding Academy:
Free medical option. Our Cigna HDHP is fully company-paid for you and your family. That's $0 out of your paycheck.
Money toward your health costs. Choose the HDHP and we add $1,000 a year to your Health Savings Account.
Company-paid life insurance. $75,000 in coverage at no cost to you.
401(k) with a match. We match up to 3.5% of your pay to help you build for the future.
Dental and vision coverage through Principal at low monthly cost.
Unlimited PTO from your very first day.
Nine paid holidays, including Good Friday, Black Friday, and Christmas Eve.
A mission that matters. Your work helps support an organization dedicated to preparing people for successful careers in the skilled trades.
As an Administrative & Merchandise Specialist, you'll:
Keep the office organized by providing day-to-day administrative support to WWA staff and leadership.
Manage merchandise inventory including apparel, promotional products, equipment, and other WWA merchandise.
Process merchandise orders from start to finish, including picking, packing, shipping, and coordinating pickups.
Track inventory levels and identify when products need to be reordered.
Receive and organize merchandise from vendors and ensure incoming products are accurately counted and stored.
Coordinate with vendors regarding product availability, pricing, orders, shipping, and delivery timelines.
Maintain accurate records for inventory, purchases, orders, invoices, receipts, and other administrative information.
Help manage the online merchandise store by updating products, descriptions, pricing, images, and inventory.
Process online orders and make sure customers receive the correct products in a timely manner.
Handle returns and exchanges while keeping inventory records accurate.
Assist with merchandise at events including setup, sales, distribution, and tear-down when needed.
Help research and source new merchandise and promotional products that fit the WWA brand.
Support purchasing and administrative tasks including invoices, receipts, spreadsheets, data entry, and other documentation.
Respond to emails and communications related to merchandise, orders, vendors, and general administrative needs.
Support special projects and other operational needs as assigned.
Jump in wherever needed to help keep WWA's operations running smoothly.
Strong organizational skills and attention to detail. You notice the little things and don't let important tasks fall through the cracks.
High school diploma or equivalent.
Strong written and verbal communication skills.
The ability to manage multiple responsibilities and priorities at the same time.
Strong computer skills and comfort learning new software and systems.
Experience with Microsoft Office, Google Workspace, spreadsheets, or similar tools.
Previous administrative, office management, retail, inventory, purchasing, e-commerce, or customer service experience is preferred.
Experience with an online store, inventory management system, or merchandise operation is a plus.
Strong problem-solving skills and the ability to figure things out without needing constant direction.
The ability to work independently and as part of a team.
A dependable, professional, and positive attitude.
The willingness to take ownership of your responsibilities and follow through.
Knowledge of welding or trade education is a plus, not a requirement.
Ability to spend extended periods working at a computer.
Regular standing and walking throughout the workday.
Ability to lift and carry merchandise and supplies weighing up to 50 pounds.
Ability to repeatedly bend, reach, carry, package, and organize merchandise.
Ability to assist with loading and unloading shipments and event materials when necessary.
Schedule: Full-time, approximately 50 hours per week, Monday through Friday. Regular hours are 7:00 AM – 5:00 PM, with some days beginning at 5:45 AM based on business needs.
Setting: Primarily office-based with regular interaction with merchandise inventory, vendors, staff, and customers. Occasional work at WWA events or off-site locations.
Physical: Combination of desk/administrative work and hands-on merchandise and inventory responsibilities.
FLSA status: Non-exempt.
Benefits eligibility: Full-time employees working 30+ hours a week. Enroll within 30 days of your start date and coverage begins on day 31.
All offers of employment are contingent on the successful completion of a background check and a pre-employment drug screening. These steps help us maintain a safe, professional environment for our students and team.
We're a mission-driven trade school, growing fast, with a team that takes ownership and moves quickly. Behind every successful organization is a team of people making sure the details are handled, and this position is an important part of that team.
Whether you're coordinating an order, solving an inventory issue, helping a vendor, organizing merchandise, or taking care of an administrative task, your work helps WWA operate at its best.
At Western Welding Academy, we're not just teaching skills—we're shaping futures. Your work helps support the students, staff, and operations that make that mission possible.
Apply today and become an important part of the team at Western Welding Academy.
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance
Western Welding Academy provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sexual orientation, gender identity, age, disability, protected veteran status, or any other protected characteristic.