Are you a master of first impressions with a knack for behind-the-scenes organization? We are looking for a Administrative Support Specialist to join a corporate office. This unique hybrid role serves as the heartbeat of our front office and a key engine for our Marketing Department.
As an Administrative Support Specialist, you will wear two hats. You will be the primary backup for a receptionist. ensuring guests feel welcomed and calls are handled with grace, while spending the rest of your time providing critical administrative power to a Marketing team.
Key Responsibilities:
Front-of-House Excellence:
- Reception Backup: Seamlessly step in to manage the front desk, greeting visitors and directing high-volume calls with a professional demeanor.
- Office Vibe: Help maintain a clean, welcoming lobby environment that reflects our corporate brand.
Marketing & Administrative Support:
- Reporting & Data: Compile and format marketing reports; your accuracy here is vital for our strategy meetings.
- Correspondence: Draft and proofread professional emails, letters, and internal memos.
- Inventory Management: Track marketing collateral and ensuring the company never runs out of the essentials.
Who You Are:
- Professionally Polished: You understand the importance of a corporate image and communicate with clarity and kindness.
- Highly Organized: You don’t just manage a "to-do" list; you prioritize it. You can pivot from a phone call to a spreadsheet without losing your place.
- Detail-Oriented: You take pride in "getting it right the first time." Whether it is cross-referencing an inventory list or proofing a document, you ensure every data point is verified and every document is flawless.
- Tech-Savvy: You are proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new inventory or reporting software.