Administrative Manager II - Public Works

Administrative Manager II - Public Works

Salary

$72,470.32 - $80,996.24 Annually

Location

Boise City Hall, ID

Job Type

Full Time Regular

Job Number

23 -07752

Department

Public Works

Division

PW Administrative Support

Opening Date

10/06/2026

Closing Date

10/20/2026 12:00 PM Mountain

• Description
• Benefits
• Questions

Summary Statement

The City of Boise Public Works Department is seeking an experienced Administrative Manager II to lead and strengthen administrative operations across the department. This role oversees a team responsible for executive support, general administration and records management while ensuring department-wide processes are organized, efficient and responsive to the needs of staff and leadership.

The Administrative Manager II will provide leadership to a small to mid-sized team, coordinate complex administrative functions and identify opportunities to improve workflows, systems and business processes. Working closely with Public Works leadership and teams throughout the department, this position will help establish consistent practices, solve operational challenges and ensure administrative resources are aligned with department priorities.

This is a strong opportunity for an experienced administrative leader who enjoys developing teams, improving how work gets done and supporting a large, diverse department that provides essential services to the Boise community.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Required Knowledge, Experience, And Training

• Bachelor's degree in public administration, business administration, or a related field
• Eight years of progressively responsible experience providing administrative support at the executive level including three years in a supervisory role
• An equivalent combination of education and/or experience.

Licensing And Other Requirements

• Valid state-issued drivers license.

Special Requirements

Applicants must be able to pass:

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Criminal Justice Information System background check (CJIS)
• Hybrid Work Eligible

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• 100% Employer paid medical coverage for you and your family.
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours' notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Essential Functions

Manages the work of professional, technical and/or other staff; determines organizational structure, staffing needs, and work strategies; ensures adequate resources are available for staff to perform work duties; and ensures that assigned operations and activities comply with organization goals and objectives.

Provides oversight and guidance in workflow, business systems, quality assurance and general administration. Maximizes productivity by matching resources with priorities. Organizes, tracks, compiles and prepares documents and monitors standards to ensure consistent quality. Assists with projects requiring specialized and focused resources. Directs or conducts research, collects and compiles information and creates statistical and narrative reports.

Acts as liaison for the public works director. Performs complex administrative duties. Coordinates appointments and the division calendar. Prepares, drafts and distributes official documents. Identifies and implements department administrative process improvements.

Coordinates and executes the Public Works Commission monthly meetings and provides related documents. Coordinates ceremonial events. Oversees the Constituency Issue Resolution Tracking System and responds to concerns or requests, or directs them to the appropriate staff member.

Manages internal department web content, recruitment and training. Works with the Information Technology (IT) department for special projects.

Oversees records management program legal compliance, records handling, equipment purchases, quality assurance, program data collection and reporting, workload planning, retention practices, development of policies and procedures, training implementation and public records requests.

Performs other duties as assigned. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

Bachelor's degree in public administration, business administration, or a related field and eight years of progressively responsible experience providing administrative support at the executive level including three years in a supervisory role, or an equivalent combination of education and/or experience.

Knowledge of:

• Office practices and procedures
• Research methods
• Computer usage including related software
• Electronic records management.

Ability to:

• Provide executive-level administrative support, administration, supervision and event planning
• Demonstrate significant attention to detail
• Organize work effectively
• Prioritize and carry out multiple tasks at once with little or no direct supervision
• Provide leadership, motivation, oversight and direction to others
• Exhibit initiative and problem-solving skills
• Read and comprehend complex legal, regulatory, procedural and policy material
• Communicate effectively in the English Language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Master's degree in business, public administration or a closely related field and twelve years of experience providing advanced executive administrative support and working as a supervisor.

Working Conditions

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds and rarely lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds and rarely pushing/pulling up to 35 pounds. The noise level is rarely moderate. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases or other airborne matter. Employees will also drive a vehicle as part of this position.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family
• Low-cost dental and vision options
• Post-employment health savings account

Retirement and Investment Plans:

• Required participation in PERSI Base Plan retirement benefits with standard employee and City contribution rates
• 401(k) or 457b pre-tax investment options with employer match
• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants
• Alternative transportation incentives

Paid Leave - City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City
• 12 paid holidays every year
• 8 hours of sick leave per month
• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you
• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts
• Supplemental Life Insurance
• Supplemental Disability Insurance
• Tuition reimbursement
• Free local bus pass
• Corporate discount programs
• AFLAC
• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues

Please visit our website for further details mybenefits.cityofboise.org

01

Do you possess a valid state-issued drivers license?

• Yes, I have a valid state-issued drivers license.
• No, I do not currently have a valid state-issued drivers license.

02

This position requires passing a Criminal Justice Information System (CJIS) background check. Have you ever been convicted of a felony as an adult aged 18 and older, within your lifetime?

• Yes, I have been convicted of a felony within my lifetime.
• No, I have never been convicted of a felony.

03

How many years of progressively responsible experience do you have providing administrative support at the executive or senior leadership level?

• Less than 3 years
• 3-5 years
• 6-7 years
• 8 or more years

04

Which best describes your experience formally supervising or managing employees?

• I do not have supervisory or management experience.
• I have served as a lead or provided work direction but have not formally supervised employees.
• I have less than 3 years of formal supervisory or management experience.
• I have 3 or more years of formal supervisory or management experience.

05

Describe your experience leading an administrative team or function. Please include the size and types of teams you have led, the administrative functions you were responsible for, and an example of a process or workflow you improved. What was your role, and what was the result?

06

What interests you about the Administrative Manager II position with the City of Boise Public Works Department, and how does this opportunity align with your experience and career interests?

Required Question

Employer City of Boise

Address 625 W Idaho St

Boise, Idaho, 83702

Website http://www.cityofboise.org