Administrative Generalist Coordinator, McKinney Faculty Assistance Team

Department

ROBERT H. MCKINNEY SCHOOL OF L (IN-LAW-IUINA)

Department Information

The Indiana University (IU) Robert H. McKinney School of Law resides on Indianas urban research and health sciences campus. As the only law school in our vibrant capital city, we are committed to accessibility, affordability, and excellence in public legal education.

The McKinney School of Law serves its students and society as a center of legal education and scholarly inquiry. Our students pursue a rigorous course of study immersed in an environment of public service and community engagement. By fostering a mature sense of integrity and an awareness of an ever-evolving legal profession, we empower students to succeed as citizens, professionals, and leaders.

Job Summary

As the senior member of the faculty support team in the McKinney School of Law, this position plays an important role in the day-to-day operations of the school.

Department-Specific Responsibilities

• Triages incoming requests from faculty; distributes tasks equitably to 2 other administrative team assistants and works with them to make sure all tasks are completed
• Arranges and reconciles travel

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow
• Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail
• Purchases and maintains office supplies and equipment, as well as budget expense control
• May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance
• May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives
• May work on office projects engaging others to collaborate and accountable to see through completion
• May perform other duties related to maintaining an internal website and/or working with social media

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of relevant experience

SKILLS

Required

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Demonstrates excellent judgment and decision making skills
• Maintains a high degree of professionalism
• Ability to simultaneously handle multiple priorities
• Demonstrates time management and priority setting skills
• Ability to lead/manage others

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Indianapolis Campus

McKinney School of Law

This is an in-person position.

Advertised Salary

$37,918.00 - 51,480.00 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234