Administrative Executive Support

Roles & Responsibilities:

• Performs a variety of detailed administrative and support services to the organization.
• Assists in the preparation, maintenance, control of records, budget information, reports and training classes.
• Schedules and tracks training class registrations (LSO).
• Works with confidential material including contractual/legal documents.
• Coordinates activities with internal and external clients.
• Contacts personnel at various organizational levels to gather information and prepares reports.
• Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow.
• Prepares correspondence, maintains files and completes special projects.
• May assist in answering hot lines or other telephone lines.
• Provides detailed administrative and operational support to the organization.
• Responsible for preparing and maintaining records, coordinating internal activities, managing confidential information, and completing routine and special assignments with accuracy, professionalism, and discretion.

• Dependable, detail-oriented, able to follow established procedures, and comfortable performing repetitive tasks in a fast-paced corporate environment.
• Familiarity with TALEO or a similar applicant tracking or human resources system is preferred
• Experience supporting recruiting, onboarding, contracts, legal documentation, or employee records processes is a plus.
• Intermediate skill level of software programs (Outlook, Excel - Microsoft suites) and office equipment to perform assignments.