Join an Award-Winning Team
Salary:$50,000–$55,000 annually
Bonus Opportunity:Quarterly Performance Bonus up to $1,500 (up to $6,000 annually)
Schedule: Monday–Friday | 8:30 AM – 5:30 PM
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Retirement Plan
- Two (2) Weeks Paid Time Off
- Paid Holidays
- Quarterly Performance Bonus Program
Signal Security is seeking a highly organized and detail-oriented Administrative Coordinator to join our growing team. This position plays a vital role in supporting payroll, recruiting, employee onboarding, accounts payable, accounts receivable, benefits administration, and overall office operations.
If you're someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in accuracy and organization, we'd love to meet you.
Primary Responsibilities
Payroll Administration
- Review and process employee onboarding information into ADP
- Audit payroll records for accuracy before payroll processing
- Investigate and resolve employee payroll questions
- Process payroll adjustments and corrections
- Coordinate payroll approvals with leadership
- Coordinate payroll check distribution when necessary
Recruiting & Human Resources
- Assist with recruiting and hiring initiatives
- Create and maintain online job postings
- Review applicants and coordinate with hiring managers
- Process onboarding paperwork and employment documentation
- Complete I-9 and employment verification requirements
- Maintain employee personnel files and records
Employee Benefits & Compliance
- Administer employee benefit eligibility
- Coordinate payroll deductions for insurance benefits
- Process employee separations
- Manage ACA reporting and compliance
- Process wage garnishments, child support, and income withholding orders
Accounts Receivable & Billing
- Monitor customer accounts for outstanding balances
- Communicate professionally with customers regarding invoices and payments
- Assist with collections
- Resolve customer billing questions
- Track customer credits and account adjustments
Accounts Payable
- Process vendor invoices through Ramp
- Monitor invoice approvals and payment status
- Maintain purchasing documentation and receipts
Administrative Support
- Answer and direct incoming phone calls
- Receive and distribute incoming mail
- Manage office supply inventory
- Administer Verizon business phone accounts
- Provide administrative support to leadership
Qualifications
Preferred Qualifications
- Two or more years of administrative or office management experience
- Experience with payroll processing
- Experience with billing, accounts payable, or accounts receivable
- Strong Microsoft Office skills, especially Excel, Outlook, and Word
- Excellent organizational and time management skills
- Outstanding written and verbal communication skills
- High attention to detail and accuracy
- Ability to maintain strict confidentiality
- Ability to prioritize multiple tasks in a fast-paced environment
Experience with the Following is a Plus
- ADP Workforce Now
- Payroll administration
- Human Resources
- Employee onboarding
- Recruiting
- Benefits administration
- Collections
- Ramp or similar accounts payable software