Administrative Coordinator

What You'll Do

• Assign incoming work to technicians based on region
• Manage the workflow of jobs from assignment through completion
• Review, clean up and format technician notes and documentation for accuracy and completeness
• Prepare and finalize invoices based on completed technician work
• Communicate with technicians when additional information or clarification is needed
• Track the status of vehicles and jobs throughout the process
• Maintain accurate records within our repair management and business systems
• Coordinate with repair facilities and internal teams regarding scheduling, job status, and completed work
• Assist with other administrative and operational responsibilities as needed

We're looking for someone who has:

• Strong administrative and organizational skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Experience working with computers and multiple software systems
• The ability to learn new technology and processes quickly
• The ability to manage multiple priorities in a fast-paced environment
• Confidence communicating with technicians, management, and repair facilities

Here Are Our Non-Negotiables

• Monday-Friday 7:00am-5:00pm schedule
• Strong organizational and communication skills
• Comfortable working with computers and learning new software
• Ability to manage multiple jobs and priorities at once
• Reliable and self-accountable
• Team-oriented and willing to jump in wherever needed