Administrative Assistant Vaco LLC
Newington, CT2 days ago
Highlights
We are working with a long term client, a mission driven organization, in the New Haven County area who is looking for an Administrative Coordinator to assist two busy departments. This is an immediate need with a mix of administrative support, data entry, tracking, donor support and event coordination.
Numbers & Facts
| Location | Woodbridge, CT |
| Industry | Financial Services |
| Company Size | 500 to 999 employees |
| Year Founded | 1994 |
| Website | http://www.cfstaffing.com/ |
Description
Administrative Coordinator – New Haven County, CT
We are working with a long term client, a mission driven organization, in the New Haven County area who is looking for an Administrative Coordinator to assist two busy departments. This is an immediate need with a mix of administrative support, data entry, tracking, donor support and event coordination.
Schedule: Monday–Friday, 8:00/8:30 AM–4:30/5:00 PM
Location: New Haven County, CT – onsite at two locations
Pay Rate: $19.50/hour
Start Date: ASAP
Responsibilities:
• Assist with certification processes, including paperwork follow-up, appointment/class reminders, certification dates and attendance tracking
• Maintain documents in SharePoint and enter/update information in Excel and other tracking systems
• Communicate with employees and management regarding requirements, deadlines and outstanding documentation
• Enter and maintain donor information in DonorPerfect, ensuring records are accurate and up to date
• Assist with donor correspondence, including preparing thank-you letters and other communications
• Support event setup and coordination, including refreshments, materials and communication with donors and vendors
• Assist with follow-up and administrative tasks related to donations and fundraising activities
• Provide general administrative and data entry support across both departments
• Assist with occasional evening events
What We’re Looking For:
• Strong administrative and data entry experience
• Microsoft Office experience, including Excel and document management
• Strong communication, organization and follow-up skills
• Comfortable communicating with a variety of internal and external contacts
• Comfortable working in a busy, active office environment
Nice to Have:
• Donor database or CRM experience
• DonorPerfect experience – training can be provided
About Company
Founded by CPA firms in 1994, Creative Financial Staffing has spent over 30 years helping job seekers and employers succeed. In fall 2025, we rebranded as CFS—a name that reflects our full range of expertise while staying true to the trusted company you know.
CFS is the industry’s leading employee-owned staffing firm, connecting top talent in accounting, finance, technology, and human resources. We provide skilled professionals on both a temporary and permanent basis across diverse industries, leveraging our extensive network to match the right people with the right opportunities.
Our dedication to excellence extends to our award-winning culture, recognized repeatedly for growth, recruiting, workplace environment, and employee support. Honors include Forbes’ “America’s Best Recruiting and Temporary Staffing Firms,” Staffing Industry Analysts’ top U.S. staffing rankings, FlexJobs’ Top 100 Companies for Remote and Hybrid Work, Top Workplaces USA, Newsweek’s Best Practices awards, and more.
Similar Jobs