Administrative Coordinator – Mechanical Services & Railway OperationsStrasburg Rail Road | Strasburg, PA | Full-Time | On-SiteStrasburg Rail Road is known worldwide for steam railroading, and our Mechanical Services team restores and maintains locomotives and rail equipment for customers across the country. We're looking for an organized, detail-driven Administrative Coordinator to keep our Mechanical Services, Freight, Mechanical, and Railway Operations departments running smoothly.In this role, you'll handle the administrative, purchasing, and ERP work behind our projects. That frees our estimators, project managers, supervisors, and skilled craftspeople to focus on what they do best. If you like bringing order to busy, fast-moving work and want to learn the railroad business, we would love to hear from you. We'll train you on railroad terminology and operations.What You'll DoSupport Mechanical Services contract projects from setup through closeout.Turn approved estimates, material requirements, and project information into accurate project, customer, and purchasing records in NetSuite.Prepare purchase orders and purchasing documentation based on approved requirements and specifications.Prepare project reports and compile billing support documentation for Finance.Assist with contract and change-order administration, including preparing, routing, tracking, and filing documents.Follow up on outstanding items so paperwork never holds up a project, purchase, report, or invoice.Provide data entry, recordkeeping, and reporting support for the Freight, Mechanical, and Railway DepartmentsWhat We're Looking ForStrong organizational skills and careful attention to detailAbility to juggle multiple projects, priorities, and deadlines.Strong computer and data-entry skills, including proficiency in Microsoft Excel, Word, and OutlookClear written and verbal communication, plus a professional, team-oriented approachAbility to follow purchasing authorities, approval processes, and financial controls.Discretion with confidential company, customer, and financial informationInterest in learning the basics of railroad mechanical work, freight, and railway operations.Preferred:Experience with ERP, accounting, purchasing, CRM, or project-management software (NetSuite a strong plus)Background in purchasing, AP/AR, project or job-cost accounting, or contract administrationExperience in manufacturing, construction, transportation, railroad, industrial, or project-based workAssociate or bachelor's degree in business, accounting, finance, or a related field. Relevant experience may substitute for a degree.Schedule & Work EnvironmentFull-time, Monday through Friday, 7:30 AM to 4:00 PMPrimarily on-site in an office settingRegular interaction with team members, project managers, customers, vendors, and FinanceOccasional visits to shops and railroad facilities, which may involve heat, cold, dust, oil, paint, and noise. PPE is provided when required.Occasional travel may be required.Why Join Strasburg Rail Road?Benefits from day one: This full-time position is eligible for benefits starting on your first day, including: Health insuranceCompany-provided short-term and long-term disabilityRailroad Retirement pension, a benefit few employers offer.Paid time off and holiday payComplimentary ride passes.A collaborative team: Work alongside colleagues dedicated to hospitality, professionalism, and the traditions of Strasburg Rail Road.A place people love: Steam engines, wooden coaches, and a railroad that has welcomed visitors for generations. Few offices come with a view like ours.Ready to Climb Aboard?Apply now and upload your resume. We review applications on a rolling basis, so do not miss the train! Strasburg Rail Road is an Equal Opportunity Employer and is committed to maintaining a safe, inclusive, and welcoming environment for employees, guests, and visitors. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.