Labeling and Registration Coordinator

Onsite | Contract | Full-Time

Sigma Systems is seeking a highly organized and detail-oriented Labeling and Registration Coordinator to support regulatory and administrative operations for a leading organization. This position is responsible for coordinating feed product labeling, product registrations, state licensing, document management, and regulatory compliance activities.

This is an excellent opportunity for candidates with experience in administrative coordination, regulatory support, compliance, document control, product registration, licensing, records management, or office administration.

Position Details

Location: Onsite

Duration: Contract

Schedule:

• Monday – Friday
• 8:00 AM – 5:00 PM
• 40 Hours per Week

Key Responsibilities

Feed Labeling & Documentation

• Create, update, and review feed product labels for accuracy and regulatory compliance.
• Maintain label documentation and ensure all product information is current.
• Verify documentation prior to submission to state regulatory agencies.
• Assist with document revisions and version control.

Feed Registration & Licensing

• Coordinate feed product registrations with various state agencies.
• Process feed licensing applications and renewal documentation.
• Manage incoming regulatory correspondence, state letters, and registration documentation.
• Process registration payments and check requests.
• Track registration status and maintain accurate records of all filings.

Administrative & Office Support

• Manage high volumes of email correspondence and respond to internal and external inquiries.
• Maintain organized filing systems for regulatory documents and registration records.
• Update spreadsheets, trackers, and databases with accurate information.
• Support day-to-day administrative operations and special projects as assigned.

Regulatory Compliance & Record Management

• Ensure all registration and licensing documentation meets applicable regulatory requirements.
• Maintain accurate compliance records and documentation.
• Review paperwork for completeness, consistency, and accuracy.
• Assist with audits and document retrieval when needed.

Cross-Functional Coordination

• Collaborate with internal departments to obtain information needed for registrations and labeling.
• Communicate professionally with state agencies and internal stakeholders.
• Support multiple projects while meeting deadlines in a fast-paced environment.
• Work effectively with individuals from diverse backgrounds and functional teams.

Required Qualifications

• High School Diploma or GED with 1–3 years of relevant administrative experience, or a Bachelor's Degree with 0–2 years of relevant experience.
• Strong attention to detail and commitment to producing accurate work.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently.
• Strong math aptitude.

Technical Skills Proficiency with:

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft SharePoint
• Microsoft Office Suite
• Email management and document processing

Preferred Qualifications

• Experience supporting regulatory, compliance, licensing, or registration activities.
• Experience with document control or records management.
• Administrative experience in agriculture, animal health, manufacturing, food production, pharmaceutical, life sciences, or other regulated industries.
• Experience processing documentation, registrations, permits, or licensing paperwork.
• Strong data entry skills with a high degree of accuracy.

Ideal Candidate

The ideal candidate is an organized administrative professional who enjoys working with documentation, regulatory processes, and detailed recordkeeping. They are comfortable managing multiple deadlines, reviewing documents for accuracy, coordinating registrations and licensing activities, and maintaining organized records while providing excellent administrative support in a fast-paced, compliance-driven environment.

Additional Requirement:

• A background check and drug screening must be successfully completed prior to the start of the assignment.