| Location | Collegeville, PA |
Department
Academic Affairs
Overview
The Office Coordinator provides comprehensive administrative and operational support across three integrated student-facing offices: Academic Support, Office of Disability and Access, and Career and Professional Development. The role serves as a central point of coordination to ensure efficient office operations, a welcoming student experience, and seamless collaboration among departments that support student success, retention, and career readiness.
The Coordinator must be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, student-centered environment.
Responsibilities
Specific Responsibilities:
Office Operations & Administrative Support:
Serve as the first point of contact for students, faculty, staff, and external partners, providing a professional and welcoming front office presence
Manage shared office calendars, appointments, and scheduling across the three functional areas
Coordinate daily office operations, including phone/email correspondence, document management, and supply inventory
Maintain organized and confidential records in compliance with institutional and legal standards (e.g., FERPA, ADA)
Support budget tracking, purchasing, and invoice processing.
Student Support Coordination
Assist students in navigating services across Academic Support, Disability & Access, and Career & Professional Development
Coordinate intake processes, referrals, and follow-up communications
Support accommodation logistics (e.g., exam scheduling, proctoring coordination, note-taking services)
Assist with tutoring, coaching, and academic support scheduling systems
Event & Program Support
Coordinate logistics for workshops, orientations, career events, and training sessions (e.g., room reservations, materials, attendance tracking)
Support career fairs, employer visits, and student programming
Assist with marketing and communications, including newsletters, flyers, and website updates
Data Management & Reporting
Maintain accurate databases and tracking systems for student engagement and services
Assist with data collection and reporting to support assessment, retention initiatives, and program evaluation
Generate routine reports for internal stakeholders
Collaboration & Communication
Serve as a liaison among the three offices to ensure alignment and effective communication
Support cross-functional initiatives related to student success and retention
Participate in staff meetings and contribute to process improvement efforts
Other Duties:
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.
Requirements and Qualifications
Associate's or Bachelor's degree (or equivalent experience)
2-4 years of administrative or office support experience, preferably in higher education or a student services environment
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent interpersonal, written, and verbal communication skills
Demonstrated ability to handle confidential information with discretion
Proficiency in Microsoft Office or Google Workspace
Preferred Skills and Competencies
Experience supporting disability services, academic support programs, or career services
Familiarity with student information systems, scheduling platforms, or CRM tools
Experience coordinating events or programs
Student-centered mindset and commitment to inclusive excellence
Attention to detail and problem-solving skills
Ability to work independently and collaboratively
Adaptability in a dynamic, multi-office environment
Cultural competency and ability to work with diverse populations
Application
Interested candidates should apply here