Administrative Coordinator II - Recruitment & Events Coordinator

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202600318S Title Administrative Coordinator II - Recruitment & Events Coordinator FLSA status Non-Exempt Hiring Salary

This position is a pay grade 10. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category Technical/Para-Professional Department College of Health Sciences Division Division of Academic Affairs Open Date 10/08/2026 Open Until Filled Yes Educational and Experience Requirement

Bachelor's Degree or higher in Marketing, Higher Education, Health Sciences, or a related field. Three years relevant administrative assistant experience or experience in a related field. Experience in Higher Education recruiting activities is preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Serves as a recruitment and events coordinator for the College of Health Sciences (COHS). Coordinates student recruitment efforts, plans and executes college-level events, and serves as a recruiting liaison with campus partners. Supports the college's recruitment, outreach, and enrollment initiatives through event coordination and collaboration with university departments and external partners.

Primary Responsibilities

Performs administrative support duties for the College of Health Sciences (COHS) related to student recruitment, marketing, and event coordination. Coordinates student recruiting efforts and promotes student enrollment growth through targeted outreach, relationship building, marketing campaigns, and data-informed strategies. Represents the college at university events, high schools, community and junior colleges, college fairs, and other off-campus recruiting events through presentations and outreach activities. Plans, coordinates, and executes college events, including student success, graduation, career, and recruitment events. Coordinates and oversees program activities, including all aspects of the COHS Summer Camp, such as purchasing, room and board, transportation, and related projects and documentation. Collaborates with college departments and programs to identify recruiting needs and coordinates activities to support college initiatives. Develops documents, correspondence, and marketing materials to support recruiting and event activities. Collects, reconciles, and maintains complex recruiting and event data. Monitors budgets, accounts, purchasing, expenditures, project timelines, and supply inventory in coordination with COHS Dean's Office staff. Identifies issues and develops, coordinates, and implements assigned processes in accordance with university policies and procedures. Travels to campus locations in Huntsville, Conroe, and The Woodlands, as well as off-campus recruiting events and venues. Participates in evening and Saturday recruiting and college events throughout the fall and spring semesters. Performs other related duties as assigned.

Other Specifications

Requires detailed knowledge of university infrastructure, policies, and procedures, as well as thorough knowledge of office systems. Coordinates with multiple vendors to resolve issues, process returns, and reconcile discrepancies. Requires the ability to handle large volumes of data entry with speed and accuracy. Work involves considerable complexity and requires the ability to work independently toward established objectives, develop work methods, interpret policies, and adapt to changing conditions. Requires ingenuity, initiative, and sound judgment to resolve operational problems and recommend process improvements. Must work collaboratively with coworkers and provide a high level of customer service. Establishes and maintains effective working relationships with the departments of Financial Aid, Admissions, and Recruitment. May devote 25% to 50% of work time to routine contacts with employees of other work units through virtual communication tools, including Teams and Zoom, email, and telephone, to obtain and provide work-related information. Requires the ability to lift, carry, and load recruiting and event materials for setup and breakdown. Must exercise care and attention to prevent injury to self or others. May require travel of approximately 40-50% of the time.

Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48886

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Reference Contact Information

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3

Screening Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this position?

• The Chronicle of Higher Education

• TWC - Work in Texas

• Inside Higher Ed

• Higher Ed Jobs

• HERC - Higher Education Recruitment Consortium

• SHSU Website

• SHSU Employee

• Other

• If your response to the question above was "Other" please indicate from what source.

(Open Ended Question)

• If your response to the question above was "SHSU Employee" please indicate employee's name and department.

(Open Ended Question)

• Describe your experience supporting an admissions, recruitment, enrollment, or academic program office. Include the type of applicants or students served and the systems or tools you used.

(Open Ended Question)

• How would you bring new and exciting events to our SHSU campus to increase student engagement and retention?

(Open Ended Question)

• Describe your experience working with youth programs, project coordination, and event planning.

(Open Ended Question)

• Give us an example of your most successful event planning experience.

(Open Ended Question)

• Please describe in detail a larger successful event in a past work experience that you planned, coordinated, and executed.

(Open Ended Question)