Administrative Coordinator I (Internal Candidates Only)

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202600240S Title Administrative Coordinator I (Internal Candidates Only) FLSA status Non-Exempt Hiring Salary

This position is a pay grade 8. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

Occupational Category Technical/Para-Professional Department Office of University Advancement Division Division of University Advancement Open Date 08/07/2026 Open Until Filled Yes Educational and Experience Requirement

Bachelor's degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Must be a current Sam Houston State University employee in order to be considered for this position.

Nature & Purpose of Position

Performs administrative support duties for the Associate Vice President of Development.

Primary Responsibilities

Performs administrative support duties for the Associate Vice President of Development and provides donor relations and administrative support for major gift officers. Processes correspondence and answers requests of a complex nature; referring matters which are highly complex, controversial, or specialized to the appropriate authority level. Determines work priorities, develops schedules, and plans the processing of work. Provides considerable independent judgment in the management of an office. Coordinates calendar and appointment schedule and responsible for maintaining a calendar of all meetings. Provides administrative assistance by assisting the office or department with a large volume of complex tasks. Provides supervision of student staff in the operation of the department. Responsible for maintaining accurate records of assigned personnel. Makes complex office decisions within related area according to policy. Prepares financial, statistical and complex factual information from a variety of sources. Serves as liaison between other university departments. Counsels others regarding University structure, policies, rules and procedures within specialized field. Responsible for the maintenance of extremely accurate records and information for various administrative requests. May be responsible for accounting, budgeting, and purchasing. Interprets policies and explains procedures relating to activities performed in the department. Performs other related duties as assigned.

Other Specifications

Must have strong writing and verbal skills that convey accurate, effective, and efficient communication. Strong analytical, organizational, and interpersonal skills are essential. Must have the ability to work effectively and multi-task in a fast-paced, deadline-driven environment. Must have the ability to work independently and in team-based environment. Must have the ability to handle highly confidential information with discretion. Requires proficiency in Microsoft Word, Excel and PowerPoint. Requires detailed knowledge of University infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Position requires the capability to work a flexible schedule as needed. Some evening and weekend work required.

Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48170

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2

Screening Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this position?

• The Chronicle of Higher Education

• TWC - Work in Texas

• Inside Higher Ed

• Higher Ed Jobs

• HERC - Higher Education Recruitment Consortium

• SHSU Website

• SHSU Employee

• Other

• If your response to the question above was "SHSU Employee" please indicate employee's name and department.

(Open Ended Question)

• If your response to the question above was "Other" please indicate from what source.

(Open Ended Question)

• • What is your highest level of education?

• High School/GED

• At least 30 undergraduate credit hours, but have not obtained an Associates degree

• Associates degree

• At least 90 undergraduate credit hours, but have not obtained a Bachelors degree

• Bachelors degree

• At least 18 graduate credit hours, but have not obtained a Masters degree

• Masters degree

• Doctoral/Terminal degree

• • Are you a current Sam Houston State University employee?

• Yes

• No