Administrative Coordinator

Hot Job

Administrative Coordinator

Apollo Professional Solutions

Groton, CT 06340

$27/hr

Posted 08/21/2026

Job ID: 77428

Job Description

Administrative Coordinator

Type: Contract

Location: Groton, CT

Pay: $27/hr

Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams.

As an Administrative Coordinator, you will:

• Provide administrative support to managers and department teams, including scheduling, correspondence, and document management.
• Coordinate meetings, interviews, training sessions, and conference calls, including preparation of meeting materials and agendas.
• Maintain and update department records, databases, and reports to ensure information is accurate and current.
• Assist with onboarding activities, including coordinating orientation schedules and preparing new hire documentation.
• Process and track employee paperwork, timekeeping records, and other administrative documents.
• Support communication between departments and external contacts to ensure timely follow-up on requests and action items.
• Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
• Manage calendars, schedule appointments, and coordinate travel arrangements when required.
• Perform general office duties, including filing and data entry.
• Support special projects and other administrative initiatives as assigned.
• Support New Hire Orientation

Required Qualifications:

• High School Diploma or GED equivalent.
• 2+ years of administrative, office support, or coordinator experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications:

• 1 + experience supporting Talent Acquisition or employee onboarding.
• Associates or Bachelors Degree in Business Administration, Human Resources, or a related field.
• Experience supporting multiple departments or executive leadership.
• Experience with HRIS, Applicant Tracking Systems (ATS), or other business management software.
• Experience in a manufacturing, defense, engineering, or corporate environment.

Key Skills:

• Administrative Support
• Calendar Management
• Scheduling & Coordination
• Data Entry & Reporting
• Microsoft Office Suite
• Communication & Customer Service
• Organization & Time Management
• Document Management
• Meeting & Event Coordination
• Attention to Detail

Administrative Coordinator

Type: Contract

Location: Groton, CT

Pay: $27/hr

Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams.

As an Administrative Coordinator, you will:

• Provide administrative support to managers and department teams, including scheduling, correspondence, and document management.
• Coordinate meetings, interviews, training sessions, and conference calls, including preparation of meeting materials and agendas.
• Maintain and update department records, databases, and reports to ensure information is accurate and current.
• Assist with onboarding activities, including coordinating orientation schedules and preparing new hire documentation.
• Process and track employee paperwork, timekeeping records, and other administrative documents.
• Support communication between departments and external contacts to ensure timely follow-up on requests and action items.
• Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
• Manage calendars, schedule appointments, and coordinate travel arrangements when required.
• Perform general office duties, including filing and data entry.
• Support special projects and other administrative initiatives as assigned.
• Support New Hire Orientation

Required Qualifications:

• High School Diploma or GED equivalent.
• 2+ years of administrative, office support, or coordinator experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications:

• 1 + experience supporting Talent Acquisition or employee onboarding.
• Associates or Bachelors Degree in Business Administration, Human Resources, or a related field.
• Experience supporting multiple departments or executive leadership.
• Experience with HRIS, Applicant Tracking Systems (ATS), or other business management software.
• Experience in a manufacturing, defense, engineering, or corporate environment.

Key Skills:

• Administrative Support
• Calendar Management
• Scheduling & Coordination
• Data Entry & Reporting
• Microsoft Office Suite
• Communication & Customer Service
• Organization & Time Management
• Document Management
• Meeting & Event Coordination
• Attention to Detail

Meet Your Recruiter

Gina Smith

About Groton, CT

Ready to embark on a fulfilling career journey in the vibrant Groton, Connecticut area? Nestled along the scenic Thames River, Groton offers a perfect fusion of historic charm and modern opportunities. This area boasts a rich maritime heritage, with attractions like the Submarine Force Museum and the historic downtown waterfront. Groton also features a thriving arts scene, including the Lyman Allyn Art Museum and the Garde Arts Center, where cultural experiences abound. With proximity to Mystic Seaport, world-class seafood cuisine, and easy access to outdoor adventures at Bluff Point State Park, Groton serves as a captivating backdrop for professional growth and personal fulfillment. Explore our job listings today and discover the endless possibilities that await in this enchanting coastal community!

Salary Notes: The compensation listed reflects the good-faith rate currently anticipated for this position and may be adjusted, where permitted by law, based on business needs, applicable qualifications and experience.

EEO Statement: Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.

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