Administrative Coordinator
Location: Greensboro, NC
Pay: $19.00/hour
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Position Type: Temp-to-Hire
About the Opportunity
We are seeking a professional and organized Administrative Coordinator to serve as the first point of contact for visitors, customers, employees, vendors, and guests at a growing manufacturing facility. This role combines front desk reception, administrative support, office coordination, and event planning responsibilities to ensure smooth day-to-day operations.
The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment while providing exceptional customer service.
Key Responsibilities
Front Desk & Visitor Management
- Answer and direct incoming phone calls in a professional manner
- Welcome visitors, customers, vendors, applicants, and guests
- Ensure visitors are properly signed in and follow company safety and security procedures
- Provide general information while maintaining confidentiality and professionalism
- Coordinate conference room scheduling and meeting preparations
Administrative Support
- Provide administrative support to multiple departments
- Assist with filing, scanning, copying, data entry, and document preparation
- Maintain records, logs, forms, and company documentation
- Support special projects and administrative tasks as assigned
- Process incoming and outgoing mail, packages, and deliveries
Office Coordination
- Coordinate company lunches, meetings, employee events, and visitor hospitality
- Order and maintain office supplies and inventory
- Keep front office and common areas organized and professional
- Communicate effectively with employees, vendors, and visitors to support daily operations
Departmental Support
- Support Human Resources, Operations, Customer Service, Accounting, Quality, and other departments with administrative needs
- Assist with record maintenance, documentation, and clerical functions
- Help ensure efficient communication and workflow across departments
Qualifications
- High School Diploma or GED required
- Previous experience as a Receptionist, Administrative Assistant, Office Coordinator, or similar administrative role preferred
- Strong customer service and interpersonal skills
- Professional phone etiquette and communication skills
- Proficiency with Microsoft Office, including Outlook, Word, and Excel
- Strong organizational and multitasking abilities
- Accurate data entry and recordkeeping skills
- Ability to maintain confidentiality and handle sensitive information appropriately
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