Administrative Coordinator

Administrative Coordinator

Location

Georgetown, Texas 78626

Job Type

Staff - Full Time, Hourly, Regular

Job Number

202600086

Division

Office of Advancement

Department

Ctr for Career & Prof Dev

Opening Date

08/06/2026

• Description
• Benefits
• Questions

ABOUT US

Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offers a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences.

At Southwestern University, we are committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding. Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.

POSITION OVERVIEW

Reporting to the Director of the Center for Career & Professional Development, the Administrative Coordinator is responsible for providing customer service and administrative support to the Center for Career & Professional Development constituents and staff.

DUTIES

• Serve as the front-line point of contact of CCPD, delivering positive first impressions in person, virtually, and by phone/email for all constituents - students, staff, faculty, alumni, employers/recruiters, parents, etc.
• Assess constituent needs, answer questions, deliver resources, and make appropriate referrals, including scheduling appointments and engaging Career Cafe guests.
• Provide logistical support for daily office operations, all forms of correspondence, filing, supply inventory/ordering, and budget record keeping and projections.
• Assist with oversight of student staff engaged in supporting related tasks.
• Support logistics for all CCPD programming efforts and on-campus recruitment activities (such as appointment calendars, communicate with recruiters/vendors, event coordination including job fairs, reservations, catering, etc.)
• Attend weekly team meetings and periodic project meetings with the director and other team members.
• Assist with marketing and social media efforts to drive student engagement with department.

ADDITIONAL DUTIES

• Assist with the overall administration and office operations.
• Assist with program implementation.
• Monitor office equipment needs for desktop stations, copier, scanners, and printers, etc.
• Perform other duties as assigned by the director.

QUALIFICATIONS

• High School diploma or equivalent.
• Minimum of one year of professional experience.
• Ability to attend work consistently and maintain a regular work schedule.
• Commitment to providing outstanding customer service, including outstanding telephone and electronic (i.e., email) etiquette and listening skills.
• Ability to work both independently and as a member of a team.
• Ability to establish, maintain, and accurately file alphabetically and numerically.
• Ability to read, understand, and follow written and oral instructions.
• Demonstrated prior experience using computers, ability to learn software programs, and possessing excellent word processing skills.
• Excellent oral, written, and interpersonal communication skills.
• Possess basic spelling, grammar, punctuation, and proofreading skills.
• Excellent organizational skills and the ability to handle multiple tasks with a keen attention to detail.
• Flexibility regarding changing priorities.
• Excellent problem solving ability.
• Possess the applications of tact, diplomacy, sensitivity, and confidentiality.
• Ability to coordinate and manage team calendar schedules, travel arrangements, meeting arrangements, and other related activities.
• Skill utilizing software such as Microsoft Office, Google Suite, and social media.
• Knowledge, understanding, and acceptance of cultural differences and the diversity within the campus and community.

Further preferred qualifications which are also desirable for performing the listed duties.

• Bachelor's degree or some college education.
• Three years of office administration work and customer service experience.
• Experience working in an education setting (K-12, university, etc.).
• Experience in event planning.
• Experience in business development and/or recruiting.

ADDITIONAL INFORMATION

Starting annual salary: $20.33 per hour. The final offer for the successful candidate will be commensurate with experience and may exceed the starting hourly wage.

All individuals hired are required to complete the federal employment eligibility verification process as required by applicable law.

Southwestern University is an E-Verify employer.

Southwestern University is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.

We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. If you need reasonable accommodation for any part of the employment process, please contact us by email at hr@southwestern.edu.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report- Southwestern University Annual Safety and Fire Report is available online at https://www.southwestern.edu/life-at-southwestern/safety-security/annual-security-reports/ containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 512-863-1435.

Southwestern University offers a comprehensive benefits package, which includes health and welfare insurance (medical, dental, and vision), life and AD&D insurance, long-term disability coverage, generous contributions to a 403(b) retirement account, an Employee Assistance Program (EAP), various paid time-off programs (for staff positions), undergraduate tuition assistance for you and your dependents, access to athletic facilities, free parking, and discounted meal rates, along with other benefits designed to support your well-being and work-life balance.

01

Do you have any administrative support experience in a higher education setting?

• No experience in a higher education setting
• Less than 3 years of experience
• 3-5 years of experience
• More than 5 years of experience

Required Question

Employer Southwestern University

Address 1001 E University Ave

Georgetown, Texas, 78626

Phone 5128631435