As an Administrative Coordinator in our iconic venues, you''ll provide behind-the scenes administrative support essential to maintaining operational excellence. You''ll support venue leadership in operations, billing, employee hiring, and engagement for a multi-experiential live music venue, bar and restaurant. As the ideal candidate, you''ll bring organizational skills and teamwork to deliver exceptional service to guests through unforgettable experiences. Reports to General Manager.
- Assist with daily administrative and general office functions, including ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems. Maintain organization of the office, supplies and equipment.
- Support administrative functions for various operations departments (i.e., Maintenance, Private Events and F&B, etc.) with billing and general reporting. Track, code and submit invoices, expense reports and expense card statements for approval. Maintain and submit monthly accruals.
- Assist with recruitment in sourcing candidates and scheduling interviews.
- Support onboarding new hires through I-9 verification, parking administration, uniform ordering, and related onboarding activities.
- Maintain employee timekeeping records to ensure employees are compensated appropriately and timely.
- Track personnel-related items such as attendance and benefit payments.
- Ensure employee paperwork and personnel transactions are completed per company policy.
- Assist with the administration, development and implementation of employee engagement, retention and appreciation efforts.
- Support training programs by tracking and monitoring the completion of training and required certifications.
- Track routine equipment maintenance needs and required building inspections.
- Perform periodic internal building, health and safety audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
- Appropriately direct employee inquiries to venue and company leadership.
- Comply with all company issues steps of service. Follow all corporate policies, safety and security procedures, and brand SOPs. Promptly report accidents, facility issues, or unsafe conditions to management.
- Perform other duties as assigned.