The individual in this position will provide administrative support to the department of Public Works. Essential duties include: - Greets visitors; provides information and assistance; takes messages; answers telephone and email correspondence; refers to appropriate personnel; generally, the first point of contact.
- Receives customer complaints and inquiries; resolves or forwards to appropriate personnel.
- Prepares correspondence, memoranda, forms, invoices, expense reports, purchase or work orders, reports and check requests, agenda items, and other documents as needed.
- Organizes and files all departmental correspondence, financial documents, and other departmental significant forms.
- Orders office and operating supplies and maintains inventory for the department.
- Ensures copier, fax and other related office equipment are in working order and fully stocked each day.
- Receives or retrieves, sorts and distributes incoming and outgoing mail and shipments.
- Provides information and assistance to field personnel as needed.
- Processes right of way permits.
- Prepares PO’s, logs PO’s in master spreadsheet, and files requests.
- Reviews weekly golf and cemetery deposits for accuracy.
- Maintains all credit card statements.
- Processes all travel reservations and registrations, and completes all travel requests and expense forms.
- Assists new vendors in getting set up in vendor registry.
- Orders supplies and uniforms as needed.
- Assists with Public Works related events and projects
- Maintains and destroys documents according to appropriate records retention schedules; maintains log of destroyed documents
- Assists with open records
- Other related duties as assigned.
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