Administrative Coordinator

Position Details

Position Information

Working Title of Vacant Position Administrative Coordinator Job Type Full Time Posting Type Public Number of Vacancies 2 Department PUBLIC WORKS Division PUB WORKS OPERATIONS Requisition Number 2026395 Number of hours worked per week 40 Work Schedule

Monday - Friday, 7:00 am - 3:30 pm (1/2 hour lunch), overtime as required.

Work Site Location Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE08 Pay Basis Semi-Monthly Advertised Salary

$48,170 - $70,000; Depending on Qualifications

Job Description

Office Administrative Coordinator I

Are you an organized, detail oriented professional who enjoys keeping a busy office running smoothly?

The City of Chesapeake Department of Public Works is seeking two Office Administrative Coordinator I professionals to provide essential administrative support to division supervisors and staff.

Current vacancies include:

• One position with the Operations Division
• One position with the Waste Management Division

In this role, you will coordinate appointments and meetings, manage calendars, prepare correspondence, memoranda, reports, schedules, and other documents, and assist with a variety of administrative functions that support the efficient operation of the division.

The ideal candidate is dependable, customer focused, and able to communicate effectively, maintain accurate records, exercise good judgment, and manage multiple priorities in a fast paced environment. If you take pride in staying organized, supporting a team, and providing excellent service, we encourage you to apply.

Why Join the City of Chesapeake?

The City of Chesapeake offers a competitive salary and an exceptional benefits package designed to support your health, financial well-being, and work-life balance. Please browse our Benefits Brochure, for a full list of benefits and employee perks.

Required Qualifications

Vocational/Educational Requirement: Requires any combination of education and experience equivalent to a bachelor's degree in business/public administration, budget/finance administration, management/program analysis, or a closely related field.

Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support and supervision.

Special Certifications and Licenses: Requires a valid driver's license and a driving record that is in compliance with City Driving Standards.

Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Must have experience in Microsoft Office (Word, Excel, Power Point, etc.). Experience or knowledge of Maximo is preferred.

Posting Detail Information

Job Open Date 08/11/2026 Job Close Date 08/23/2026 Open Continuous Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Occasionally- Up to 1/3 of the time. Sitting Continuously- 2/3 or more of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Rarely- Less than 1 hour per week. Lifting Amount Exerting up to 20 lbs Carrying Rarely- Less than 1 hour per week. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Rarely- Less than 1 hour per week. Handling Rarely- Less than 1 hour per week. Fine Dexterity Continuously- 2/3 or more of the time. Kneeling N = Never Crouching Never- Never occurs. Crawling Never- Never occurs. Bending Rarely- Less than 1 hour per week. Twisting N = Never Climbing Never- Never occurs. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used

Computer, copier, scanner

Protective Equipment Required

N/A

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Continuously- 2/3 or more of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time. Noisy/Distracting Environment Rarely- Less than 1 hour per week. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

N/A

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review position requirements for details.
• Yes
• No

Applicant Documents

Required Documents

• Resume

Optional Documents