Administrative Coordinator

Summary

Performs diversified administrative activities to support the assigned service line. Partners with leadership to monitor and support appropriate staffing for optimal organizational efficiency.

Essential Duties and Responsibilities

The duties and responsibilities described below represent the general tasks performed daily; task may be assigned according to service line:

• Responsible for administrative functions of assigned departments/service lines, including correspondence, reports, and minutes preparation.

• Maintain inventory of administrative supplies and partner with supporting departments to order/requisition based on departmental need.

• Participate in daily organizational throughput meeting and schedule resources accordingly.

• Provide daily staffing report to Clinical Nurse Supervisor.

• Coordinate weekly staffing plan for optimal organizational efficiency.

• Partner with departments to resolve scheduling discrepancies; escalate scheduling concerns to the Manager of the affected unit(s).

• Utilizes workforce forecasting models and tools to identify future staffing requirements.

• Provide dashboard report of identified challenges/opportunities, and resource/tools monthly and as requested.

• Perform activities required for the maintenance of time/attendance records.

• Serves as Administrator for platforms that support policy management.

• Assist new hires with use of the time clock and familiarization with payroll practices.

• Schedules times and location of requested meetings.

• Work under general supervision with latitude for independent judgment.

• Maintains competency on new technology to enhance productivity.

• Consults with senior/collaborating peers on projects as needed.

• Attend required hospital-wide orientations, meetings, and educational events.

• Demonstrate a commitment to flexible work scheduling when necessary to ensure organizational efficiency.

Supervisory Responsibilities

Reports to: DirectorSupervises: NoneResponsibilities: Not Applicable

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Minimum Required Education:High School diploma or equivalent, command of MicroSoft Word applications, intermediate working knowledge of computer and correspondence skills.

Preferred Education:Nursing Assistant, Home Aide or equivalent.

Preferred Experience:1-year previous Administrative Coordinator/Assistance experience.

Certificates, Licenses, Registrations

• BLS; must be current and obtained within 90 days of hire.

• Must complete Hand with Care class or approved equivalent within 90 days.