Administrative Coordinator 4

Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Columbia, LA

Job Type

Classified

Job Number

NEDHSA-225766-AC4-090826-SH

Department

LDH-Northeast Delta Human Services Authority

Opening Date

09/08/2026

Closing Date

9/18/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

NORTHEAST DELTA HUMAN SERVICES AUTHORITY MISSION:

Serve as a catalyst for individuals with mental health, developmental disabilities, and addictive disorders to help them realize their full human potential by offering quality, excellent care with greater accessibility.

Northeast Delta Human Services Authority is seeking an Administrative Coordinator 4 to work as part of an Integrated Care Treatment Team to provide quality care and reduce the stigma related to receiving Behavioral Health Services and/or treatment. The incumbent independently performs duties that require broad knowledge across several clerical fields to assist the administrative team with all assigned duties.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Establish fees for new consumers according to agency guidelines; enter information related to income, benefits, and dependents.
• Provide consumers with information related to insurance benefit out-of-pocket costs; reassess and update fees when necessary; and obtain information and proof of verification to update charts, maintain necessary information for the establishment of fees as needed.
• Verify and document Medicare, Medicaid, and other coverages; scan copies of insurance cards into the electronic record.
• Make daily deposits and submit the Daily Check/Cash Logs according to agency guidelines; maintain all supporting documentation for audit purposes.
• Inventory supplies, initiate orders, verify receipt of goods, and submit invoices to purchasing for payment.
• Independently compose letters and emails to answer routine correspondence, screen mail and telephone calls, assist with scheduling appointments, and complete phone calls related to upcoming appointments.
• Ensure all consumer records are current, filing reports/evaluations, lab slips, correspondence, discharge summaries, etc., using LDH confidentiality/ disclosure of consumer's records, disposal of records, etc.
• Assist consumers with completing the Medicaid application process, maintain and submit state vehicle logs and voter registration documentation.
• Manage payroll documentation for all employees at the designated clinic; submit required logs and reports as indicated by their respective deadlines; assist the Property Control Manager with maintaining inventory of all movable property; conduct and certify annual property inventory.
• Act as clinic safety officer; inspect buildings regularly for safety hazards, conduct safety meetings, conduct fire and tornado drills, and attend regional safety meetings and participate in Risk Management training.

Position-Specific Details:

Appointment Type: Probational, Promotional, Demotion, Lateral Transfer, or Detail to Special Duty

Location: Columbia Integrated Care Clinic

Compensation: NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans.

• 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000* for an initial 2 years of full-time clinical practice to clinicians.

(Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.)

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Ms. Janesia Raybon, MPA

Human Resources Director A

Northeast Delta Human Services Authority

2513 Ferrand Street

Monroe, LA 71201

318-362-4237 (office)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you have three years of experience in which clerical work was a major duty including but not limited to answering a multi-line phone, filing, scheduling appointments, etc.?

• Yes
• No

02

Do you have experience in fee setting? If so, please advise as well as the name of the agency in which the duties were completed and the time frame?

03

Do you have experience entering data into electronic health records? If so, please advise of the system utilized as well as the name of the agency in which the duties were completed and the time frame?

04

Do you have experience with payroll and/or billing? If so, please advise as well as the name of the agency in which the duties were completed and the time frame?

05

Do you have experience in interacting with individuals who present challenges related to substance abuse and/or mental health? If so, please explain your experience.

06

ADi - 26: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

07

ADi - 26: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

08

FPP - 26: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

09

FPP - 26: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

10

TCr - 26: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.
• I try to analyze information, but I may overlook the relevance or credibility of my sources.
• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

11

TCr - 26: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm