Administrative Associate Sr. - Workforce

Administrative Associate Sr. - Workforce

Salary

$32,000.00 Annually

Location

Main Campus

Job Type

Staff

Job Number

202500103

Department

Workforce Training

Opening Date

06/22/2026

FLSA

Non-Exempt

• Description
• Benefits
• Questions
• Lamar Institute of Technology is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.
• LITs Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR

668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts

(Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent

calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student

organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can

stop by Lamar Institute of Technology, Eagles Nest building at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-247-4838 or emailing titleix@lit.edu.

• If you have questions, please email the Human Resources department at hr@lit.edu or call 409-981-6824.

Job Summary

This position reports to the Assistant Director of Corporate Partnerships and performs administrative and office support for the Workforce department; including but not limited to, maintaining paper and electronic documentation, providing information to visitors, students, faculty and staff; assisting students with registration and payment options, quarterly report preparation and submission, generate Standard of Service Contracts, assists with Grants, handles highly confidential documentation and keeps it secure at all times. Works under minimal supervision. This is a non-exempt position.

Duties/Responsibilities

• Field telephone calls in a professional manner and serves as department receptionist
• Handle mail pick up and distribution on a daily basis
• Classroom Set Up/Clean Up
• Quarterly Report Preparation - accurately inputting data into XenDirect
• Assists with the Quarterly Report Submission; correcting any errors
• Keeps up to date on all grant reporting and close out activities.
• Respond to General Workforce Email Inquiries
• Maintain stock of printed materials, i.e. Forklift, Medication Aide Update Booklets and other common course printed materials as needed.
• File, Scan and Index documents and records
• Organize and maintain office supplies, files, promotional products, etc.
• Works with Executive Associate in learning the basics of Travel documents, Purchase Orders, Request to Pay Vendor and other essential paperwork to act as backup when needed.
• Prepares customized certificates of completion for all continuing education courses and business industry courses as needed.
• Other duties as assigned.

Minimum/Preferred Qualifications

Minimum Qualifications:

• 1-3 years of experience working in an office environment
• Excellent communication skills - verbal and written
• Skilled in using the Microsoft Office Suite (Word, Excel, etc.) Banner experience is a plus
• Strong customer service and detail-oriented skills
• Must be highly organized and motivated and able to maintain deadlines
• High School Diploma or GED is required

Preferred Qualifications:

• Post-secondary education in business or related field
• Work experience in a higher education institution

Supplemental Information

Physical Requirements:

This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

• Lamar Institute of Technology is an E-Verify Employer.
• This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record

information. Click here for the Security Sensitive Release Form.

01

Do you have at least a High School diploma or GED?

• Yes
• No

02

How many years of office/administrative experience do you have?

03

What programs/software do you have experience using?

• Blackboard
• Starfish
• Microsoft Office
• Banner
• Argos

Required Question

Employer Lamar Institute of Technology (TX)

Address P.O. Box 10043

Beaumont, Texas, 77710

Website https://www.lit.edu