| Location | Huntsville, TX |
Posting Details
Come and join the Bearkat community!
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition 202600288S Title Administrative Associate III - Assistant to the Chair FLSA status Non-Exempt Hiring Salary
This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category Technical/Para-Professional Department Dept of Art Division Division of Academic Affairs Open Date 09/17/2026 Open Until Filled Yes Educational and Experience Requirement
Associate's degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs complex administrative and office management duties in support of the Department of Art. The position provides high-level administrative coordination for academic operations, faculty support, student services, and departmental processes, ensuring efficient daily operations and effective communication within the department and across the university.
Primary Responsibilities
The Administrative Associate III serves as the primary administrative support for the Department of Art, providing day-to-day coordination of academic, personnel, and office operations.
Responsibilities include:
Administrative & Office Management
Serves as the department's main point of contact, answering phones, responding to inquiries, and assisting students, faculty, and visitors. Manages departmental correspondence, calendars, records, and files. Reviews and routes incoming mail and communications appropriately. Maintains departmental inventory and supports the annual inventory audit process.
Academic & Student Support
Assists with class scheduling, enrollment monitoring, and schedule updates in coordination with the Chair. Supports student registration processes, including overrides for prerequisites, capacity, and duplicate courses. Gathers textbook requests for bookstore ordering. Maintains academic records and enters faculty workload data in Banner and prepares and submits the department's faculty workload report each semester in accordance with university deadlines and requirements.
Faculty & Personnel Support
Prepares faculty meeting materials, records minutes, and distributes communications. Maintains faculty files and assists with faculty hiring processes, including posting positions, coordinating applicant materials, and preparing required hiring documentation. Drafts and processes electronic payroll action forms (ePAFs) for faculty, staff, and student employees.
Student Employment & Scholarships
Posts student employment opportunities and support the hiring and onboarding of student workers. Monitors student employee time and maintains related records.
Financial & Operational Support
Supports budget preparation activities in collaboration with the Chair and designated financial staff. Serves as a backup for purchasing, requisitions, and departmental travel in accordance with university procedures.
Performs other related duties as assigned to support the effective operation of the Department of Art.
Other Specifications
Requires proficiency with standard office software and equipment, including Microsoft Office and Adobe Acrobat. Strong written and verbal communication skills, attention to detail, and organizational ability are essential. Position involves frequent interaction with faculty, students, administrators, and the public. Occasional evening or weekend work may be required to support departmental events.
Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48642
EEO Statement
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
Applicant Documents
Required Documents
Optional Documents
Screening Questions
Required fields are indicated with an asterisk (*).
The Chronicle of Higher Education
TWC - Work in Texas
Inside Higher Ed
Higher Ed Jobs
HERC - Higher Education Recruitment Consortium
SHSU Website
SHSU Employee
Other
If your response to the question above was "SHSU Employee" please indicate employee's name and department.
(Open Ended Question)
(Open Ended Question)