Administrative Associate II - Planning & Zoning

Build a rewarding career while supporting conservation efforts in your community!Portage County Planning & Zoning is seeking an organized, service-focused Administrative Associate II to join our team. In this full-time role, you’ll help advance the work of the Land & Water Conservation Division and the Central Wisconsin Windshed Partnership Group.

Pay range starts at $19.95/ hr

Summary of Position:

This position is responsible for providing program support to the Department's Land and Water Conservation Division (LWCD) and Central Wisconsin Windshed Partnership Group (CWWP), including the maintenance of the LWCD and CWWP filing systems, composing and typing correspondence, newsletters, agendas, minutes, brochures, news articles, government forms, cost sharing contracts, processing department accounts payable, procurement card charges, general bills, receipts, monthly vehicle expense report, assistance with budget preparation, and posting website updates. Responsible for implementing conservation youth education programs and associated pamphlets, contests, press releases, and newsletters. Excel database maintenance and work with desktop publishing program. Create and maintain mailing lists. Provide back-up for the Department’s main point of contact for customers. Assist with zoning permit inquiries, draft applications, review, intake, and receipt. Assist with other Department administrative needs as necessary. Provide full support to governing Committee and CWWP Advisory Committee, and any department ad hoc/subcommittees as assigned (day or night meetings/minutes/notices).


What are the primary job duties?

• Prepare correspondence, reports, agendas, minutes, brochures, forms, contracts, newsletters, and mailing lists.
• Support committees, including attending some evening meetings, recording minutes, preparing reports, and posting required notices online.
• Process bills, receipts, accounts payable, purchasing-card charges, vehicle expenses, contracts, grants, and reimbursements.
• Help prepare and track department budgets using ERP software (MUNIS).
• Maintain permit, agreement, financial, filing, website, and Microsoft Office records.
• Coordinate conservation youth education programs and provide educational materials.
• Assist customers with zoning questions and the preparation, review, and intake of permit applications.
• Provide general administrative and front-desk coverage for department staff and programs.

What are the minimum qualifications?

• High school diploma or equivalent required.
• Two years of office support experience in order to fulfill the required knowledge, skills, and abilities.
• Must be a licensed driver and have access to an insured, licensed vehicle.
• Conservation and/or agriculture emphasis desired.

Portage County offers aGREATbenefit package, which includes the following;

• Vacation - available on day one!
• Health insurance - your choice of two health plans - (Health Savings Account associated with a High Deductible Health Plan with aCounty contributionor a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment!Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan -County contribution of 7.2%!
• Paid holidays
• Paid sick leave
• Life insurance - premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance - premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan

Portage County is an Equal Opportunity Employer