Administrative Associate I

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202600232S Title Administrative Associate I FLSA status Non-Exempt Hiring Salary

This position is a pay grade 5. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category Technical/Para-Professional Department Nursing Division Division of Academic Affairs Open Date 07/30/2026 Open Until Filled Yes Educational and Experience Requirement

Associates Degree in related field. Two years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs administrative assistant duties for the School of Nursing (SON).

Primary Responsibilities

Performs administrative assistant duties. Front-facing representative of the school and will provide reception services and managing daily interactions (in-person, email, and phone) with visitors. Assists by answering questions and providing information to support the work of faculty, Process Support Coordinator, Lead Operations Coordinator and Assistant Directors. Maintain supplies for office, faculty/staff breakroom and student breakrooms. Help organize SON Governance meetings by securing space and ordering food. Assist with scheduling meeting rooms for faculty and staff. Keep SON calendar up to date. Process all work order requests for faculty and staff. Order business cards and name badges for new faculty and staff. Order new and repeating student badges.

Other Specifications

Requires general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software (Word, PowerPoint, Excel). Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

This position will be housed in The Woodlands Center located in The Woodlands, Texas.

Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48068

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

• Resume
• Reference Contact Information

Optional Documents

• Cover Letter

Screening Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this position?

• The Chronicle of Higher Education

• TWC - Work in Texas

• Inside Higher Ed

• Higher Ed Jobs

• HERC - Higher Education Recruitment Consortium

• SHSU Website

• SHSU Employee

• Other

• If your response to the question above was "SHSU Employee" please indicate employee's name and department.

(Open Ended Question)

• If your response to the question above was "Other" please indicate from what source.

(Open Ended Question)

• • How many years of clerical experience do you have?
• None
• Less than 1 year
• More than 1 year but less than 3 years
• More than 3 years but less than 5 years
• More than 5 years but less than 8 years
• More than 8 years