Administrative Assistant

Job#: 3052418

Job Description:

This position provides administrative and operational support to business units and departmental teams by coordinating office activities, managing records, preparing reports, and supporting daily business operations. The role serves as a key point of contact for employees, vendors, and internal stakeholders while ensuring efficient administrative processes and exceptional customer service.

Key Responsibilities:

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Maintain records retention and document management processes.
• Support organizational safety, compliance, and business initiatives.
• Coordinate communication with vendors and service providers regarding office equipment and administrative services.
• Assist with employee programs, recognition activities, and departmental events.
• Support workforce administration activities, including leave tracking and personnel documentation.
• Review and verify documentation for accuracy and completeness.
• Provide backup support for administrative functions across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.

Education & Experience:

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• Three to five years of administrative support experience preferred.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation required.
• Accounts payable or expense processing experience preferred.
• Strong proficiency in Microsoft Office applications required.
• Experience supporting multiple departments and working in a fast-paced environment preferred.

Knowledge, Skills & Abilities:

• Positive attitude and strong ethical standards.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills.
• Detail-oriented with the ability to manage multiple priorities simultaneously.
• Ability to make sound administrative and procedural decisions.
• Strong written and verbal communication skills.
• Proficiency in creating, editing, and maintaining documents and reports.
• Ability to build effective working relationships across all levels of an organization.
• Strong problem-solving and customer service skills.

Behavioral Attributes:

• Demonstrates professionalism, integrity, and accountability.
• Provides outstanding customer service.
• Builds and maintains positive relationships with internal and external stakeholders.
• Takes ownership of assignments and follows through to completion.
• Works collaboratively as a team member while supporting organizational goals.
• Maintains flexibility and adaptability in a changing work environment.
• Demonstrates a strong commitment to safety, compliance, and continuous improvement.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Wilsonville, AL, US

Job Type:

Date Posted:

September 16, 2026

Pay Range:

$20 - $24 per hour

Similar Jobs

• Administrative Assistant
• Administrative Assistant
• Admin Assistant
• Administrative Assistant 1
• Admin Assistant - Denver