Highlights
We are seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.
Numbers & Facts
| Location | Wilsonville, AL |
| Industry | Staffing/Employment Agencies |
| Salary | $25 |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
Description
Job Title: Administrative Assistant 3 –ADMA3
Location: Wilsonville, AL 35186
Duration: 10/05/2026 –09/01/2027
Pay Rate: $28.50/hour
Shift Timings: 1st shift
Job Description
We are seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
Required Skills
Education & Experience
Location: Wilsonville, AL 35186
Duration: 10/05/2026 –09/01/2027
Pay Rate: $28.50/hour
Shift Timings: 1st shift
Job Description
We are seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide administrative support to assigned departments and leadership teams.
- Maintain employee attendance, timekeeping, and related reports.
- Process expense reports and assist with reimbursement activities.
- Maintain organized filing systems, records, and documentation.
- Order and maintain office supplies and equipment.
- Coordinate travel arrangements and related logistics.
- Schedule meetings, manage calendars, and prepare meeting materials.
- Gather, compile, and analyze information and prepare reports and presentations.
- Support records retention and document management processes.
- Assist with safety, compliance, and business initiatives.
- Coordinate with vendors and service providers regarding office equipment and administrative services.
- Support employee programs, recognition activities, and departmental events.
- Assist with leave tracking and personnel documentation.
- Review documentation for accuracy and completeness.
- Provide backup administrative support across departments as needed.
- Deliver excellent customer service to internal and external stakeholders.
- Follow all applicable safety, compliance, and organizational procedures.
Required Skills
- Strong administrative and organizational skills.
- Excellent written and verbal communication.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
- Experience with calendar, meeting, and travel coordination.
- Experience preparing reports, presentations, and business documents.
- Ability to handle confidential and sensitive information professionally.
- Strong problem-solving and customer-service skills.
- Ability to work independently and collaboratively.
- Experience with timekeeping, HR, financial, or business systems is preferred.
- Accounts payable, expense processing, or reimbursement experience is preferred.
- Ability to work safely and follow plant/site requirements, including PPE requirements.
Education & Experience
- High school diploma or equivalent required.
- Associate degree, vocational training, or relevant certification preferred.
- 3–5 years of administrative support experience preferred.
- Experience supporting multiple departments or leadership teams in a fast-paced environment is preferred.
- Experience with business, financial, HR, or timekeeping systems is a plus.
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.