Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
- Record minutes of executive staff and board meetings as required.
- Prepare all correspondence, memoranda, and reports for superintendent.
- Comply with policies established by federal and state laws and regulations, and local board policy
Reception and Phones
- Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
- Schedule appointments and maintain superintendent's calendar.
Other
- Assign work to executive office clerical staff and oversee completion.
- Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress