Administrative Assistant

Administrative Assistant

Location Walnut Creek, CA 94598 Date Posted September 08, 2026 Job ID 15460 Employment Type Direct Hire

Scion Staffing is conducting a search for an Administrative Assistant on behalf of our client, an established fiduciary services office located in Walnut Creek, CA. This is an excellent opportunity for a highly organized and detail-oriented administrative professional who enjoys supporting a busy team, providing exceptional client service, and working with sensitive and confidential information.

The Administrative Assistant will provide essential day-to-day support to the office, assisting with client communications, scheduling, document management, recordkeeping, and general administrative operations. The ideal candidate is professional, dependable, proactive, and comfortable managing multiple priorities while maintaining a high level of accuracy and discretion.

Responsibilities

• Provide comprehensive administrative support to fiduciaries and team members, helping ensure efficient day-to-day office operations.
• Coordinate calendars, appointments, meetings, and scheduling while tracking deadlines and follow-up items.
• Prepare, organize, maintain, and update confidential client documents, records, correspondence, reports, and forms.
• Communicate professionally with clients, family members, attorneys, financial institutions, healthcare providers, vendors, and other external contacts.
• Support billing, expense documentation, data entry, incoming communications, mail, and other administrative processes.
• Handle sensitive client, financial, and personal information with a high degree of accuracy, professionalism, and discretion.

Qualifications

• 2+ years of administrative, office support, or related professional experience.
• Strong organizational and time-management skills with excellent attention to detail and follow-through.
• Excellent written and verbal communication skills with a professional, client-service-oriented approach.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, as well as general office technology.
• Ability to manage multiple priorities, deadlines, and changing needs in a busy professional environment.
• Experience within a fiduciary, trust, estate planning, legal, financial services, accounting, or similar professional services environment is a plus.

Compensation

This full-time, direct-hire opportunity offers an annual salary of $65,000-$70,000, depending on experience, plus comprehensive benefits package.

About Our Firm

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. Our track record and recruitment process have made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.