Administrative Skills, Business Object Notation (BON), Calendar Management, Customer Support/Service, Documentation, Establish Priorities, Expense Reports, File Maintenance, Financial Systems, Healthcare Providers, Hospital, Information Technology & Information Systems, Interpersonal Skills, Inventory Levels, Inventory Management, Leadership, Medical Office, Medicine, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nursing, Nursing Management, Operations, Order Supplies, Product Testing, Productivity Management, Project/Program Management, Publications, Reporting Skills, Retirement Plan, Technical Support, Telecommunications, Telephone Skills, Time Management, Travel Planning, Word Processing, Writing Skills
Keywords
Job Category Job Category Advanced Clincial Providers Advanced Practice Providers Allied Health Prof/Technical Clerical/Administrative Support clerical/Administrative Supportc Executive/Management Finance/Info Systems Nursing Support Nursing/Nursing Management Physicians Professional/Non-Clinical Service/Trades
Company Company Bon Secours Charity Medical Group Bon Secours Community Hospital Good Samaritan Hospital HealthAlliance Hospital Margaretville Hospital MidHudson Regional Hospital Mountainside Residential Care Center NorthEast Provider Solutions Inc. Schervier Pavilion St Anthony Community Hospital St. Joseph's Place Westchester Medical Center WMC Advanced Physician Services PC
City/State City NY Hawthorne Kingston Margaretville Monroe Nanuet Port Jervis Poughkeepsie Suffern Valhalla Warwick
Search Jobs
Job Title: Administrative Assistant
Company: NorthEast Provider Solutions Inc.
City/State: Valhalla, NY
Category: Clerical/Administrative Support
Department: Medicine Administration
Union: No
Position: Full Time
Hours: M - F
Shift: Day
Req #: 48286
Posted Date: Jun 22, 2026
Hiring Range: $24.07-$30.26
Apply Now
External Applicant link Internal Applicant link
Job Details:
Job Summary:
An Administrative Assistant works to ensure that the daily operations of the clinic, doctor's office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers.
Responsibilities:
- Acts on behalf of and conserves an executive's time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
- Receives, greets, and directs patients and guests, in person or via telephone.
- Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
- Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
- Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
- Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
- Processes expense reports and supporting documentation.
- Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Maintains a professional appearance and a clean, safe environment.
- Respects patients by recognizing their rights; maintaining confidentiality.
- Utilizes technology, including specialized software as applicable, to maximize productivity.
- Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
- Develops and maintains electronic files as necessary.
- Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
- Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Other duties as assigned.
Qualifications/Requirements:
Experience:
Previous administrative, clerical, or secretarial experience, required.
Education:
High school diploma or equivalent, required. Associates Degree, preferred.
Licenses / Certifications:
Other:
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
About Us:
NorthEast Provider Solutions Inc.
Benefits:
We offer a comprehensive compensation and benefits package that includes:
- Health Insurance
- Dental
- Vision
- Retirement Savings Plan
- Flexible Savings Account
- Paid Time Off
- Holidays
- Tuition Reimbursement
Apply Now
External Applicant link Internal Applicant link