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Administrative Assistant (US, only: CA, NY, DC)

TPI Global Solutions

Santa Monica, CA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Budget Management, Calendar Management, Communication Skills, Contact Management, Database Administration, Detail Oriented, Documentation, Entertainment and Media, Expense Management, Expense Reports, Interpersonal Skills, Interviewing Skills, Materials Management, Multitasking, Music, Organizational Skills, Press Kits, Press Releases, Telephone Skills, Television Broadcasting, Travel Planning, Willing to Travel
LOCATION
Santa Monica, CA
POSTED
6 days ago
Role: Administrative Assistant
Duration: Short Term Contract
Location: Santa Monica, CA (Onsite)
 
Preferred Qualifications:
  • 1–2 years of Administrative Assistant experience
  • Music, media, entertainment, or related industry experience strongly preferred
  • Excellent organizational, communication, and multitasking skills
  • Strong interpersonal awareness with the ability to "read the room" and adapt communication style appropriately—knowing when to be professional and when a more relaxed approach is suitable
  • High attention to detail and ability to manage multiple priorities simultaneously
 
Key Responsibilities:
  • Receive, screen, and route incoming calls
  • Maintain and update calendars, schedules, and appointments
  • Coordinate domestic and international travel arrangements, ensuring complete travel folders with confirmations, itineraries, and calendar updates are prepared prior to departure
  • Organize and submit expense reports for management
  • Manage departmental quarterly budgets, process invoices, and assist with vendor setup
  • Coordinate artist phone interviews and media engagements
  • Organize and manage Grammy submission materials, including documentation sent to artist teams with submission recommendations
  • Assist in creating and organizing press materials, including artist bios, press reports, press kits, media alerts, press releases, event invitations, press photos, and artwork
  • Maintain departmental calendars and documentation, including media events, television schedules, and artist dark dates
  • Research, organize, and distribute media alerts highlighting artist press coverage
  • Update and maintain media contact databases
  • Compile and manage guest lists for concerts, showcases, and industry events
  • Support regional media pitching efforts for touring artists as directed

About the Company

T

TPI Global Solutions

SH Global Solutions is a certified Service Disabled Veteran Owned Small Business (SDVOSB) headquartered in Maryland. Established in 2016 to modernize commercial and government technology to mitigate cybersecurity threats and to secure data centers from increasingly more frequent cyber attacks, we specialize in providing Information Technology (IT) solutions and services to government and commercial organizations. Our core areas of core expertise are focused in:

● Datacenter consolidation/optimization - this includes designing, procuring, and installing turnkey secure, modern infrastructure solutions including scalable and modular systems

● Professional program and project management services for large and complex projects

● In-building wireless solutions to enable 5G technology and connect to the growing Internet of Things (IoT)

Our team is comprised of highly skilled and dedicated professionals, uniquely qualified in cutting-edge technology, and engineering, and in the rapid deployment and implementation of new technologies.  Our CEO is a retired United States Air Force Colonel and entrepreneur with over 25 years supporting the DOD, US Government agencies, and NATO worldwide.

COMPANY SIZE
1 to 9 employees
INDUSTRY
Computer/IT Services
FOUNDED
2016
WEBSITE
https://www.shglobalsolutions.com