Position Title: Administrative Assistant
Category: Classified; Bargaining Unit ineligible; FLSA exempt.
Contract: Initial one year contract; contract days as determined by the Governing Board; other terms and conditions of employment as per the O.R.C., and/or Board Policy.
Compensation: Salary, insurance coverage, and fringe benefits as per the current board adopted policies and schedules, with placement for granted education, experience, and responsibility.
Education/Degree: Associate degree required; Bachelor''s degree preferred
Reports To: Superintendent of ESCEO and Valley Virtual Remote Learning Academy
Supervises: N/A
Job Goal: In summary, this position is responsible for the efficient and effective operation of the Superintendent''s Office in an efficient, courteous, and professional manner. This is a dual role working with the ESCEO Superintendent and Valley Virtual Remote Learning Academy Superintendent.
Qualifications: The following qualifications are considered as guidelines:
- Experience in an executive secretarial position preferred.
- Proficiency with computer applications, including Microsoft Office, Google Workspace, and software/programs.
- Working knowledge of basic office procedures and operation of common office equipment and machines.
- Skills and abilities to write and speak effectively.
- Abilities and attributes to promote positive internal and external customer relations, including creating effective interpersonal relationships and projecting a professional image.
- Alternatives to the above as approved by the Governing Board.
PERFORMANCE RESPONSIBILITIES:
- Maintains absolute confidentiality in all communications to and from the Superintendent and Governing Boards.
- Maintains Superintendent calendar and secures meeting rooms when appropriate.
- Attends admin. staff meetings and coordinates information with member Superintendents.
- Approves online workshop registrations for Governing Board.
- Registers all Governing Board members and administrative team members for conferences and coordinates travel plans and reservations.
- Prepares the official Governing Board agenda, meeting notices, and correspondence for the Governing Board.
- Distributes Board-approved contracts, maintains files of Board approved business and notifies appropriate individuals of Board action (approval).
- Prepares agenda and documents for monthly member Superintendent meetings.
- Prepares ESC and district calendars templates.
- Schedules interviews as requested by the Superintendent.
- Assists with the coordination of the Administrator Conferences and ESCEO August Opening Day.
- Compiles Staff Department Lists/Administrative Lists/Superintendent Contact List/School Counselors List.
- Maintains member Superintendent "Emergency Call Information".
- Coordinates the Canfield Fair - Educational Hall, Artwork, and Cheer/Band Shows.
- Coordinates Mahoning County Track Meet, Mahoning County Cross Country Meeting, and the "All County Boards Meeting".
- Obtains proper signatures and forwards district reports to the ODE Area Coordinator.
- Prepares official documents such as district calendar reports, administrators and Board member directories, etc.
- Assists marketing with official communication of the ESCEO, such as brochures, handbooks, manuals, newsletters, etc.
- Maintains official files and records as required for the Superintendent and Governing Board.
- Obtains purchase quotations from commercial firms when requested by the Superintendent.
- Works with administrators, secretaries, other staff members, as appropriate, in determining copy layout, stock, ink, and other aesthetic and practices elements of a given job.
- Presents a positive, pleasant attitude and maintains positive relations between ESCEO, the general public, staff, and Valley Virtual parents.
- Carries out all executive office functions as required maintaining an efficient operation.
- Any other duties assigned by the superintendent.
REQUIRED ETHICAL AND PROFESSIONAL ATTRIBUTES AND BEHAVIORS:
- Is regular and prompt in attendance.
- Seeks opportunities to improve skills and grow professionally.
- Prepares an annual professional development plan that links professional growth with ESCEO/Valley Virtual and other assigned goals.
- Attends and actively participates in all required/assigned training sessions, meetings, and other responsibilities.
- Provides quality service to both internal and external colleagues and customers.
- Seeks opportunities to participate as a productive member of ESCEO/Valley Virtual, school district, and other committees and teams.
- Generates internal and external support for ESCEO services.
- Represents the ESCEO with professionalism at all times.
- Demonstrates at all times integrity and ethical behavior.
- Responds quickly to directions for improvement from Superintendent.
- Maintains confidentially in all job-related discussions and communications.
OTHER EXPECTATIONS AND DEMONSTRATED SKILLS AND ABILITIES:
- Possesses a valid state-issued driver''s license and/or government-issued ID.
- Reads, analyzes, and interprets data and reports.
- Writes reports, correspondence, and other appropriate communique.
- Presents information and responds to questions effectively and efficiently.
- Prioritizes tasks, requirements, and expectations to perform to a standard of service excellence.
- Able to work quickly, accurately, and efficiently in a fast-paced work environment.