Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent JobID: 37086 Position Type: Secretarial /Clerical/SecretaryDate Posted: 9/11/2026Location: Sussex County Vocational Technical School DistrictDate Available: Mutually Agreeable Closing Date: 09/30/2026District: Sussex Technical School District Additional Information: Show/HidePosition: Administrative Assistant to the Superintendent Location: Sussex County Vocational Technical School District Reports To: Superintendent Closing Date: September 30, 2026Starting Date: As Soon As Mutually Agreeable Qualifications: Proficient in records management, preparing and maintenance of meeting minutesProficient in the Microsoft Office SuiteExcellent organizational, interpersonal skills, and the ability to function in a confidential environmentProficient written communication skills with the ability to write coherently and free of errorsAbility to remain calm, courteous, and professional under pressureDetail orientedSound judgement and problem-solving skillsAbility to manage frequent interruptions and changing prioritiesProficient in technology by running virtual meetings, preparing electronic documents, and transcribing Performance Responsibilities: Manage office of the Superintendent and serve as liaison with the Board of EducationReceive, screen, and route telephone calls, correspondence, emails, and visitors to the Superintendent's OfficeServe as a professional and courteous liaison between the Superintendents Office and internal and external stakeholdersDraft, proofread, edit, and format correspondence, memoranda, reports, and other communicationsTrack deadlines, assignments, requests, and follow-up items to ensure timely completionAttend all Board of Education meetings and other meetings, as requiredCommunicate with the Board on a regular basis, organizing meeting locations, and preparing agendasManage all technology for the Board meeting including virtual meetings, meeting recordings, and posting official online documentsPrepare draft Board of Education meeting agendas for Superintendent to review. Assist with finalizing for postingManage all Board of Education policies, including revisions, Board review and approvalsOrganize, prepare, and upload all Board packet documents for each Board of Education meetingComplete all note taking and minutes for Board of Education meetings and other meetings, as requestedOrganize and oversee Welcome Back and End-of-Year Ceremonies, along with other event supportApprove purchases in FSF as part of the multi-factor approval processSupport Superintendent by scheduling, filing, and other office supports, as needed Terms of Employment: Twelve (12) month position. Salary and Benefits: Pension and benefit eligible position. Salary commensurate with experience according to state and local salary schedules. $52,000 - $85,000Application Process: Internal and external applicants shall use the Frontline Education application process to apply.-Only completed submissions will be considered Letter of interestResumeOne letter of recommendationCertifications and transcripts, as applicable Application Deadline: Disclaimer: The Sussex County Vocational Technical School District reserves the right to extend or shorten the application and/or interview period and to modify job requirements. For more information contact: Kate Marvel, Director of Human Resources and Support Services, 17137 County Seat Hwy. Georgetown, DE 19947 Tel: 302-856-9509 or Email: kate.marvel@sussexvt.k12.de.usEmployment with the Sussex Technical School District is contingent upon successful: Determination of Suitability based on Criminal Background Check and Child Protection Registry CheckNegative TB Test (within last five years)Verification of Credentials and Past EmploymentAdherence to School District PoliciesAbility to perform essential job functions and meet physical demands of the position.Board of Education approval Sussex County Vocational Technical School District reserves the right to take disciplinary action up to and including termination upon discovering false or misleading statements and/or documents after an offer of employment has been accepted. The Human Resources staff will assist in the completion of all required documentation. The Sussex County Vocational Technical School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law.If any person has a complaint alleging any action which is prohibited by this policy, they should contact the Title IX Coordinator or the District 504 and ADA Coordinator, 17137 County Seat Hwy. Georgetown, DE 19947. Telephone (302) 856-9509.