Administrative Assistant to the Principal

The Administrative Assistant supports the Principal in managing the daily operations of River Cities High School, serving as a key point of contact and helping ensure a welcoming, well-organized environment for students, staff, and families.

Essential Job Functions

Principal & Administrative Support

• Serves as the Administrative Assistant to the Principal of River Cities High School

• Handles all correspondence and reports for the Principal

• Makes appointments and maintains a calendar for the Principal

• Makes arrangements for all meetings for the Principal, providing refreshments, materials, and equipment

• Prepares and distributes agendas and minutes for committees designated by the Principal

• Coordinates conference room bookings

• Coordinates the scheduling for school vans

• Handles reservations for travel and lodging

Records & Confidential Information

• Maintains the filing system for River Cities High School

• Prepares and distributes confidential staff materials, including evaluations and personnel documents, to authorized recipients

• Collects and submits clerical evaluations and co-curricular evaluations to Central Office

Budget & Finance

• Is responsible for all disbursements through the high school activity accounts; runs all reports for the activity accounts and assists in the yearly audit

• Maintains the River Cities High School budget, prepares purchase orders and payment vouchers

• Manages student fees

Communications & Front Office

• Answers incoming calls for the Principal and the high school, providing information or relaying messages as appropriate

• Resolves questions that arise daily at the high school from various departments, individuals, and community members

• Serves as liaison between the community at large and individual departments and people

• Assists in the creation of the monthly newsletter, daily announcements, brochures, and parent communication letters

• Is responsible for all social media accounts, website management, and signage

Student Services

• Supports student attendance and initiates phone calls

• Supports graduation scheduling, parent notifications, programs, honors cords, fees, and Senior send-off/luncheon

• Coordinates New Student Orientation and schedule pick up

• Coordinates student enrollment with Lincoln High School staff

• Coordinates Parent Teacher Visitation nights, open house, and other family engagement events

• Coordinates Breakfast, Lunch, and other student recognition occasions

• Coordinates student interviews

• Triages student health concerns/needs and coordinates with the school nurse and Pupil Services as needed

• Assists in maintaining the student handbook

Staff Support

• Is responsible for daily management of substitutes at River Cities High School

• Acts as point of contact to support staff needs

• Works with high school administration on improvement of high school operations

Other Duties

• Performs other duties and responsibilities as required and assigned by the Principal of River Cities High School