Administrative Assistant to the Principal

The Greenmont Avenue Elementary School is seeking an Administrative Assistant to the Principal/Vice Principal. POSITION SUMMARY: This full-time, twelve-month position supports the School Principal and/or Assistant Principal(s) and/or the Principal/Assistant Principal's designee by ensuring a smooth office operation, performing various clerical tasks and contributing to a high-quality school program for students, staff, parents, and community members. RESPONSIBILITIES: The duties and responsibilities listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law
• Maintains a regular and comprehensive filing system and assures that they are locked and secure at the end of each work day.
• Creates memorandums and correspondence and processes incoming/outgoing correspondence
• Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff as appropriate
• Acts as the first point of contact and greets all visitors courteously using the secure door system assuring that all visitors and school staff adhere to sign in/out procedures
• Maintains an accurate school calendar of events and facility use for the Principal, staff, and community groups
• Assists in the coordination of various school events
• Assists in the scheduling of substitutes and submits daily absentee list to human resources
• Ensures that substitutes have necessary supplies and materials
• Maintains, produces and supplies payroll information as required
• Process purchase orders, maintain school supplies inventories and distribute supplies and materials
• Maintains accurate daily student attendance records and produces reports as required
• Shares relevant information regarding student attendance with appropriate staff
• Assists in scheduling students and staff in the student information system
• Registers students both in person and using the student information system and distributes documents to relevant staff regarding new registrations
• Withdraws students from the student information system and sends records to receiving school districts
• Maintains accurate student records in the student information system as necessary for state reporting purposes
• Processes report cards and various reports using the student information system
• Assists in the annual evening kindergarten registration event (with additional compensation)
• Any other duties and related tasks as assigned by the Principal/Assistant Principal and/or Superintendent WORK YEAR: Twelve Months SALARY RANGE: $44,648 to $59,451; In accordance with Category III of the Office Personnel Union Contract REPORTS TO: School Principal