| Location | Manchester, CT |
Senior
Administrative
Assistant
B
Under
direction,
performs
complex
and
responsible
executive
secretarial
work;
performs
professional
level
administrative
staff
work
of
moderate
difficulty
which
is
performed
independently
and
requires
initiative,
the
development
of
an
in-depth
understanding
of
specialized
areas
of
the
work,
and
an
advanced
level
of
computer
technology
skill;
may
act
and
make
decisions
on
behalf
of
the
administrator
in
accordance
with
instructions,
precedent,
established
policies
and
procedures,
and
the
application
of
good
judgment;
plans
and
organizes
schedules
and
calendar
activities
and
workflow
and
communication
for
a
complex
division;
interprets
and
applies
knowledge
of
policies,
rules,
regulations
and
procedures,
programs
and
organization
to
a
wide
range
of
situations
and
issues;
and
to
do
other
related
work
as
directed.
In
addition,
incumbents
are
expected
to
compose
difficult
correspondence
and
statistical
and
narrative
reports
for
approval,
make
decisions
in
scheduling
the
time
of
the
administrator,
to
screen
work
submitted
to
the
office
for
conformity
with
policy,
regulation
and
procedure.
RESPONSIBILITIES
(may
include
but
are
not
limited
to):
If
required
or
assigned,
schedules
all
appointments,
interviews,
conferences,
meetings
and
other
activities
for
the
administrator
and
maintains
calendar
for
the
administrator.
Answers
telephone
calls,
takes
messages,
directs
callers,
and
answers
procedural
questions
based
on
knowledge
of
Board
of
Education/District
policies
and
regulations.
Performs
experienced
clerical,
bookkeeping,
technical
and
administrative
duties,
including
special
projects,
data
entry,
recordkeeping,
research,
processing
documents;
performs
duties
in
accordance
with
Board
of
Education/District
policies
and
procedures
and
within
scope
of
authority;
duties
may
vary
according
to
job
assignment
and
work
skills.
Monitors
staff
absences/attendance
in
ESS,
as
required.
Sets
up
personnel
records
in
MUNIS,
as
required.
Establishes
task
priorities
within
work
assignment;
accommodates
deadlines
and
delegates
responsibilities
to
other
secretarial
or
support
staff
as
appropriate.
Provides
information,
instructions,
and
assistance
to
parents
and
others
having
business
with
the
Board
of
Education/District;
answers
questions
and
resolves
issues
within
scope
of
authority
and
training.
Coordinates
and
organizes
operational
workflow;
exercises
initiative
and
independent
good
judgment
in
performing
duties;
applies
good
judgment
to
resolving
problems,
analyzing
data,
and
making
decisions;
tracks
school
issues,
and
assures
the
effective
communication
of
operational
information.
Supports
the
relationship
between
the
Board
of
Education/District
and
the
general
public
by
demonstrating
courteous
and
cooperative
behavior
when
interacting
with
parents,
visitors,
and
the
community.
Maintains
absolute
confidentiality
of
work-related
issues,
client
records,
and
District
information.
Follows
compliance
rules
governing
child
abuse.
Performs
related
duties
as
required
or
assigned.
MINIMUM
QUALIFICATIONS
Education,
Training
and
Experience
1
Rev.
3/2022
High
School
Diploma;
AND
three
years
of
progressively
responsible
secretarial
or
office
administrative
work
and
computer
experience;
OR
the
equivalent
combination
of
education
and
experience.
Prior
school
experience
is
desirable.
Knowledge
of:
Board
of
Education/District
policies
and
procedures.
Policies,
rules,
and
regulations
covering
school
operations
and
specific
areas
of
assignment.
Operations,
services,
and
activities
performed
by
assigned
school/department.
Methods
and
techniques
of
researching
and
compiling
information.
Personal
computers
utilizing
standard
and
specialized
software
applications.
Recordkeeping
and
file
maintenance
principles
and
procedures.
Skill
in:
Planning,
prioritizing,
and
completing
assignments
with
minimal
supervision.
Writing
professional
reports
and
correspondence
from
brief
instructions.
Utilizing
software
applications
applicable
to
school
operations
(i.e.,
Kronos,
Applitrack,
Microsoft
Word,
Excel,
SchoolDude,
Google,
etc.)
Learning
and
applying
new
information,
technology,
and
legislation
applicable
to
school
activities.
Using
initiative
and
independent
good
judgment
within
established
procedural
guidelines.
Researching
and
compiling
data.
Dealing
tactfully
with
staff
and
the
public.
Following
verbal
and
written
instructions
and
procedures.
Entering
data
into
a
computer
system
with
speed
and
accuracy.
Establishing
and
maintaining
cooperative
working
relationships
with
co-workers.
Communicating
effectively
verbally
and
in
writing
with
a
mastery
of
proper
grammar,
syntax,
punctuation,
and
spelling.
LICENSE
AND
CERTIFICATION
REQUIREMENTS
A
valid
Connecticut
Driver's
License
may
be
required.
PHYSICAL
DEMANDS/WORKING
ENVIRONMENT
Work
is
performed
in
a
standard
office
environment.
Terms of Employment: Classification __: Work Year - ____ weeks. Salary determined by agreement between Manchester Board of Education
and
Manchester
Association
of
Educational
Secretaries.
Non-Discrimination: Manchester Public Schools does not discriminate in any employment practice, education program, or educational activity on
the
basis
of
race,
color,
religious
creed,
sex,
age,
national
origin,
ancestry,
marital
status,
sexual
orientation,
gender
identity
or
expression,
disability
(including,
but
not
limited
to,
intellectual
disability,
past
or
present
history
of
mental
2
Rev.
3/2022
disorder, physical disability or learning disability), genetic information, or on any other basis prohibited by state and/or federal
nondiscrimination
laws.
Manchester
Public
Schools
does
not
unlawfully
discriminate
in
employment
and
licensing
against
qualified
persons
with
a
prior
criminal
conviction.
Manchester
Public
Schools
is
committed
to
a
policy
of
equal
opportunity/affirmative
action
for
all
qualified
persons
and
equal
access
to
Boy
Scouts
of
America
and
other
designated
youth
groups.
Inquiries
regarding
Manchester
Public
Schools
nondiscrimination
policies
and
practices
should
be
directed
to:
Iris Gomero, Assistant Superintendent of Human Capital and Talent Dev. 45 North School Street, Manchester, Connecticut 06042 860-647-6043 or Waishana Freeman, HR Generalist 45 North School Street. Manchester, Connecticut 06042 860-647-3500
3
Rev.
3/2022