Administrative Assistant to the Medical Director

This position is open to all applicants in Colorado

About Us: Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission.

Abortion Care: At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Ideal Candidate:

You are tech-savvy, trustworthy, discrete, and highly organized with a proven record of tracking and staying on top of tasks. You have at least 1 year of experience managing logistical and administrative work. Multitasking is second nature to you: you can work under pressure, juggle competing priorities, and meet deadlines without sacrificing quality. You have excellent interpersonal and written communications skills. You have an eye for detail and can work diligently to meet deadlines and prioritize numerous tasks. You have a demonstrated ability to adapt to change, learn new things, and are open to feedback and are eager to improve. You enjoy providing excellent customer service and creating systems to organize large amounts of information and documents. You strive to do all you do with integrity. You can work flexible hours with a set schedule, including occasional evenings and weekends if needed.

What You'll Do:

• Assist in day-to-day administrative operations of the Medical Director: You perform general duties related to supporting the administrative functions of the Medical Director. Your support enables the Medical Director to perform their key responsibilities successfully and efficiently. This includes, but is not limited to, coordinating and creating schedules, arranging meetings, travel planning, assisting with processing expense reports and timesheets, presentation preparation, and management of documents. You will also support in coordinating logistic support for staff and contract physicians, including creating schedules, arranging meetings, assisting with travel planning, and processing expense reports and timesheets. You will support the Medical Director in the hiring process of physicians and other roles, as needed.
• Performs the general duties of the Medical and/or Deputy Medical Director's office, including support for larger projects overseen by the MD and Deputy MDs
• Administrative support: You work with the broader Operations teams to provide administrative support, particularly as it relates to health care services; this may include but is not limited to managing documents and files, creating systems to organize information, coordinating meetings and schedules, arranging travel, processing of expense reports, and coordinating and participating in virtual and in-person meetings, as assigned by the Administrative Manager. You will also regularly assess systems used in daily work for improvement opportunities and implement solutions that increase efficiency. You will handle select matters expeditiously and proactively, following them through to successful completion.

Salary Range: $20.80 - $24.83/hour
*Although our full pay range is included above, the budgeted hiring range for new hires is $20.80 - $22.82/hour and based on related professional experience 

Benefits:

• Medical/Vision/Dental, with extended mental health coverage.
• Accrued PTO and Sick Time
• 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service).
• Employee Loan Program
• Employee Assistance Program and WorkLife Partnership.
• Paid Family Leave/Paid Parental Leave and MORE!

To learn more about our amazing benefits visit us HERE.

COVID-19 Protocol: Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date. 

Flu Protocol: All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 – April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date. 

Background Check Required: Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.