Administrative Assistant to the Division Chief - Operations Services

Position Title: Administrative Assistant to the Division Chief (AA-III)

Division: Assigned Division

Reports To: Chief of Assigned Division

Salary Schedule: AS4

Days Worked: 240 Days

FLSA Status: Non-Exempt

Perform a variety of complex clerical, technical, and administrative duties to maintain the effective and efficient operation of the Division.

Essential Duties:

• Independently plan and coordinate executive support functions for the Division Chief; protect the confidentiality of HCS issues, stakeholder records, and District information.
• With minimum supervision, perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and document processing; assure compliance with financial and legal requirements, and HCS policies and procedures; duties may vary according to job assignment.
• Support the relationship between HCS and the general public by demonstrating courteous and cooperative behavior when interacting with stakeholders, visitors, and District staff.
• Assist in preparing and maintaining the Division's budget; create spreadsheets, monitor revenue and expenditures.
• Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
• Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.
• Lead and support other clerical staff, as assigned.
• Perform various clerical duties such as scheduling, answering phones, and assisting visitors.
• Provide exceptional customer service on a daily basis and maintain professional practices.
• Perform other duties as assigned.

Qualifications:

• High School Diploma or state-approved high school equivalency (HSE), required.
• Three to five years of clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities required.
• Exceptional computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive.
• Ability to work well with students, parents, staff, and the community.
• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
• Ability to be regularly, predictably, and reliably at work.
• Ability to be present at the physical worksite.
• Ability to perform tasks involving prolonged periods of standing, walking, and sitting.
• Ability to perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.