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Administrative Assistant to the Director

FABUWOOD CABINETRY

Newark, NJ

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JOB DETAILS
SKILLS
Administrative Skills, CNC (Computerized Numerical Control) Systems, Communication Skills, Data Collection, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Follow Through, Leadership, Microsoft Excel, Microsoft Word, Multilingual, Multitasking, Operational Support, Operations, Organizational Skills, People Management, Performance Analysis, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Spanish Language, Staff Requirements, Team Player, Time Management, Vision Plan, Warehousing, Writing Skills
LOCATION
Newark, NJ
POSTED
1 day ago
Position Overview

The Administrative Assistant to Director provides daily administrative and operational support to help the Director stay informed, organized, and prepared. This role owns reporting follow-up, meeting coordination, department communication, and task tracking while working closely with managers across Custom Shop, CNC, Illume/Pantry, and other operational teams. This is not a formal leadership role, but it requires strong follow-through, professionalism, and the ability to support communication across departments.

Schedule: Monday to Thursday 7:30am-4:30pm and Friday 7:30am-12:00pm

Key Responsibilities
  • Prepare, review, collect, and follow up on daily and monthly operational reports to keep the Director informed.
  • Post daily updates and report information in the Pulse Center before 10:00 AM.
  • Track department performance, safety updates, staffing needs, vacation requests, and other operational concerns for Director review.
  • Manage the Director's calendar, meeting schedule, reminders, and schedule changes to support timely communication and attendance.
  • Attend meetings with managers and leadership teams, take clear notes, and follow up on assigned action items.
  • Communicate with managers across departments to gather information, follow up on needs, and support daily operations.
  • Create, update, and improve reports, workflows, and tracking systems using Asana, Teams, Microsoft Excel, Microsoft Word, and company systems.
  • Walk the warehouse regularly to gather updates, follow up on operational needs, and support communication between English- and Spanish-speaking employees and management.
Qualifications
  • Must be bilingual in English and Spanish, with the ability to translate daily communication, meetings, instructions, and reports as needed.
  • Strong organizational, time management, and follow-up skills.
  • Clear verbal and written communication skills with a professional and dependable approach.
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced warehouse environment.
  • Experience using Microsoft Excel, Microsoft Word, Asana, Teams, reporting tools, or similar systems.
  • Strong attention to detail, problem-solving ability, and willingness to improve current processes.
  • Comfortable walking throughout the warehouse and working closely with multiple departments and management teams.
Why Fabuwood?

Fabuwood is a leading cabinet manufacturer based in Newark, New Jersey, serving a nationwide network of dealers across the United States and Canada. We leverage technology and operational excellence to deliver high-quality products efficiently, while fostering a collaborative environment where employees are supported in their growth and success.

Benefits:
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

About the Company

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FABUWOOD CABINETRY