| Location | Wharton, TX |
Administrative Assistant to the Dean of Students
Salary
$34,725.00 Annually
Location
Wharton Campus, 911 Boling Highway, Wharton, TX
Job Type
Support Staff Full Time
Job Number
2606 S 047
Department
Vice President of Access, Completion, and Transfer
Opening Date
08/05/2026
Closing Date
8/20/2026 10:00 AM Central
General Description
The Administrative Assistant provides high-level administrative, operational, and confidential support to the Dean of Students and departments within the student services area. The position serves as a central point of coordination for student inquiries, office operations, student-centered communication, events, records, budget processes, student staff, and cross-functional support for areas including Counseling, Title IX, TRIO, Residence Life, student activities, and related student support programs. This position helps ensure that students, employees, families, and community partners receive timely, accurate, respectful, and action-oriented assistance aligned with WCJC's commitment to access, completion, and student success. The full job description can be viewed on the Wharton County Junior College Website at www.wcjc.edu.
Requirements
This position requires an associate degree, or 60 college credit hours, or two years equivalent related office work experience. This position also requires two years of comparable office work experience. Exceptional customer service skills and interpersonal skills are required. The person in this position must be proficient in the use of computers and related software for word processing, spreadsheets, and database management. Excellent written and communications skills are required. This position requires the ability to handle multiple tasks concurrently and with frequent interruptions. Strong organizational skills, initiative towards completion of assignments, and excellent follow through skills on all assignments and projects is required. Knowledge of, or ability to learn and apply, College procedures related to FERPA, Title IX, Clery Act reporting, student conduct, student complaints, ADA-related referrals, records retention, and confidential student information. The person in this position must have the ability to work with minimal supervision.
Preferred experience in higher education, student services, student affairs, residence life, counseling support, Title IX support, student conduct support, case management administration, event coordination, budget support, or front-office operations. Experience using student information systems, case management systems, Microsoft Office, shared calendars, web content tools, and electronic forms is preferred. A criminal background check is required.
To be considered for this position, all qualified applicants must attach to their online application the following documents:
All documents must be attached to one online application to be considered. Please re-open your application form to verify all documents are properly attached.
Summary of Wharton County Junior College (WCJC) Full Time Benefits:
At No Cost to the Employee
Health Insurance (after 90 day waiting period)
Life Insurance of $5,000 (after 90 day waiting period)
Long Term Disability Coverage
Optional Coverage at Employees Cost
Dependent Health Insurance (after 90 day waiting period)
Dental Insurance
Optional Life Insurance
Dependent Life Insurance
Voluntary Accidental Death Insurance
Long & Short Term Disability Insurance
Optional Premium Conversions
Dependant (Day) Care Reimbursement
Health Care Reimbursement
Retirement Options
Teachers Retirement System Fund (TRS) (after 90 day waiting period)
403b Optional Retirement Programs (ORP) (after 90 day waiting period)
Tax- deferred Annuities
Participation in Social Security is mandatory.
Additional Benefits
Free WCJC Tuition
Free WCJC tuition for employees and dependents (does not include Continuing Education classes)
Personal Days
Two personal days per year
Holidays
25 paid holidays per year for twelve month full time employees
Sick Days
1.5 sick days per month - maximum number accrued is 60 days
Nine month employees may accrue 13.50 days per year
Twelve month employees may accrue 18.50 days per year
Vacation Days
Twelve month employees who work 40 hours per week for 12 months - 12 vacation days per year
COBRA Benefits
COBRA benefits available upon separation from WCJC
Please note: All benefits will be discussed in depth with each new WCJC employee during New Employee Orientation. Questions regarding benefits should be directed to the WCJC Payroll and Benefits Office at 1-800-561-9252 extension 6376.
01
Do you have an associate degree, or 60 college credit hours, or two years equivalent related office work experience?
02
If using an associate degree or college credit hours to qualify you for this position, did you attach a copy of your transcript? If your degree or college credit hours were received from a college in a foreign country, a Credential Evaluation from a member of the National Association of Credential Evaluation Services (NACES) must be attached to your online application. Members of NACES can be found on their website at http://naces.org.
03
Do you have two years of comparable office work experience?
04
Do you have exceptional customer service skills and interpersonal skills as well as excellent written and oral communications skills?
05
Are you proficient in the use of computers and related software for word processing, spreadsheets, and database management?
06
Do you have the ability to handle multiple tasks concurrently and with frequent interruptions as well as strong organizational skills, initiative towards completion of assignments, and excellent follow through skills?
07
Do you have knowledge of, or the ability to learn and apply, College procedures related to FERPA, Title IX, Clery Act reporting, student conduct, student complaints, ADA-related referrals, and records retention?
08
Do you have the ability to handle confidential information and the ability to work with minimal supervision?
09
Work experience is required for me to meet the minimum qualifications for this position. I understand that if I do not include my work experience in my WCJC online application, I will not be deemed qualified for this position.
10
To be considered for this position, all qualified applicants must attach to their online application the following documents: 1. Copy of college transcript (if applicable), 2. Resume, 3. Cover Letter outlining relevant work experience. Did you attach these items? Please note that your application will not be accepted without attaching these items.
11
WCJC has multiple campus locations. I understand the responsibilities of this job may require travel from one location to another and/or that my working location and hours are subject to change at any time during my employment with WCJC to meet department/division needs to ensure student success at the College.
Required Question
Employer Wharton County Junior College
Address 911 Boling Highway, A-206
Wharton, Texas, 77488
Phone 979-532-6947
979-532-6561
Website http://www.wcjc.edu