Administrative Assistant to the Dean of Students

Position Description & Details

Are you the kind of person who thrives on keeping things organized, supporting others, and making a meaningful impact behind the scenes? Join Bismarck State College as the Administrative Assistant to the Dean of Students and help create a welcoming, student-centered experience while keeping the Deans Office running smoothly.

In this dynamic role, youll serve as the organizational hub for the Dean of Students, providing administrative support, coordinating student-focused initiatives, managing compliance reporting, and helping advance programs that promote student success, wellness, and career development. If youre detail-oriented, collaborative, and enjoy wearing many hats, wed love to hear from you!

What Youll Do

• Manage the day-to-day operations of the Dean of Students Office and provide comprehensive administrative support .
• Serve as the primary point of contact for students, employees, and community partners, coordinating meetings, events, and communications.
• Support the Student Success and Advising team by connecting students with campus resources and providing exceptional customer service.
• Maintain databases and records, ensuring data accuracy, confidentiality, and compliance with privacy requirements.
• Compile, analyze, and prepare reports to support planning, assessment, and institutional decision-making.
• Process invoices, purchase orders, and financial records while ensuring compliance with college procedures.
• Develop and distribute brochures, presentations, flyers, and other print and digital communications.
• Coordinate student prevention, wellness, and career development events from planning and promotion to assessment and follow-up.
• Manage data collection and reporting for the Biennial Review and other compliance initiatives, adhering to federal regulations.
• Provide administrative support for Student Affairs initiatives and collaborate with departments across campus.
• Participate on campus committees, contribute to process improvements, and perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Associate degree and two years of directly related experience or four years of directly related experience in place of a degree.

• Excellent customer service, telephone, and receptionist skills.

• Proficient in Microsoft Office applications (Word, Excel, Outlook) and excellent keyboarding skills.

• Strong interpersonal skills and the ability to interact professionally and courteously with students, employees, and the public.

• Excellent written and verbal communication skills.

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.

• Demonstrated ability to maintain confidentiality.

• Ability to work independently and exercise sound judgment.

• Ability to collaborate with colleagues across departments and contribute to a positive and student-centered environment.

PREFERRED QUALIFICATIONS

• Appropriate bachelor's degree.
• More than four years of experience providing administrative support in a fast-paced office environment.
• Knowledge of student information systems, database management, or records management practices.
• Experience preparing reports, maintaining confidential records, and coordinating office operations.

BENEFITS

Starting salary $38,965 - $48,706 based on education and experience; Nonexempt

100% employer-paid family health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. For more information regarding employee benefits, visit: https://bismarckstate.edu/employment/Faculty-and-Staff/Benefits/

To view a total rewards calculator, visit: https://www.omb.nd.gov/team-nd-careers/total-rewards-calculator

Thinking about relocating to the Bismarck area? To find more information and resources, visit: https://www.commerce.nd.gov/workforce/relocation-resources

APPLICATION MATERIALS REQUIRED

To be considered by the search committee thoroughly complete the application and upload the following:

• Cover letter
• Resume
• References

BISMARCK STATE COLLEGE INFORMATION

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.

MISSION: As North Dakota's Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

REPORTING RELATIONSHIP: Is directly accountable and responsible to the Dean of Students.

ADDITIONAL INFORMATION

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or accommodation requests, contact the Human Resources Department at 701-224-5531 or bsc.humanresources@bismarckstate.edu

This position requires a criminal history record check.

Equal Opportunity Employer

TTY Number: ND Relay Service: 1-800-366-6888 (text); 1-800-366-6889 (voice). For full North Dakota Relay Services, go to: https://www.relaynorthdakota.com/.

Veterans claiming preference must submit all proof of eligibility including a copy of NGB 22 from the National Guard or Reserve (with a unit located in ND) or certification from the applicants unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability