Administrative Assistant to the Assistant Superintendent

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Job Details

Administrative Assistant to the Assistant Superintendent

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Duties

Job Goal: To enhance the Business Office through demonstrated organizational, secretarial, and people skills.

Performance Responsibilities:

• Assume all secretarial duties for the Assistant Superintendent.

• Assume primary responsibility for Central Receiving.

• Prepares purchase orders for staff and orders all requisition book items including supplies, equipment, textbooks, library books, periodicals, etc.

• Checks in materials and notifies staff of their arrival.

• Assumes responsibility for collecting textbook lists, and coordinate missing textbooks list for bookkeeper.

• Shall assume responsibility for Activity Fund accounts:

• Assume responsibility for all tasks involved in depositing activity monies;

• Post receipts and expenditures to accounts;

• Assume responsibility for activity check requests;

• Balance accounts monthly and type report for the Board of Education and activity club sponsors;

• Set up new accounts and files for all checks and invoice payments;

• Prepare balance sheet and other reports for auditor.

• Serves as contact person (when the Assistant Superintendent is not available) for building rental and any building use after 4:00 p.m.

• Completes Department of Public Aid and Social Security forms.

• Assists the Bookkeeper on an as-needed basis.

• Assume responsibility for keeping school inventory updated.

• Assume billing for the Transportation Co-Op.

• Other duties as assigned. May include recording secretarial duties for the Board of Education.

• Shall serve as recording secretary for board meetings, prepare minutes, and post minutes on web site when approved.

• Coordinate MPR usage and the main school calendar on the WCHS

Reports to: Assistant Superintendent

Evaluation: Performance of this job will be evaluated annually by the Assistant Superintendent in accordance with the Board's policy on Evaluation of Non-Certified Personnel.

Qualifications

Qualifications:

• Demonstrated ability in secretarial skills and people skills.
• Knowledge of basic office procedures, processes, and internal communications.
• Knowledge of operation of office equipment, machines and computers.
• Must be computer literate and have the ability to work with word processing, spreadsheets, and data bases.
• Possess an associate degree or have five years of secretarial experience.
• Alternatives to the above qualifications as the Board find appropriate and acceptable.

Salary/Benefits

Terms of Employment: 232 days, Hourly rate: $21.00 - $26.00 (rate commensurate with experience). Hours to be set by the Assistant Superintendent.

Additional Notes

Position for 2026-2027 school year

Link to District/Third Party Online Application Web Page

https://jobs.redroverk12.com/org/4443/opening/203963

Email Address

dosborne@wacohi.net

School District

https://www.wacohi.net/page/employment

Position Website

https://jobs.redroverk12.com/org/4443/opening/203963

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

9/17/2026

Application Deadline

9/25/2026

Start Date

N/A

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"Back to Search Results Job Details

District Name Washington Comm HS #308 Building Name Washington Community High School Address 115 Bondurant St.

Washington, IL 61571 Phone (309) 444-5505 Fax (309)444-7451 IASA Region Central IL Valley County Tazewell Employment Type Full-time permanent Job Category Business Office Grade Level Secondary

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217-753-2213

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