| Location | Oklahoma City, OK |
| Salary | $15.83–$16.62 Per Hour |
Position Information
Position Information (Default Section)
Posting Number Staff_0403528 Classification Title Staff Working Title Administrative Assistant to the Academic Affairs AVP Office Datatel Position ID ACAG5ADMASST1A Annual Hours 2080 Placement Range $15.83 - $16.62 Position Type Regular Job Category Non-Exempt General Description
The Administrative Assistant to the Academic Affairs AVP Office is responsible for providing a variety of administrative functions, which include the performance of special assignments for the Office of Academic Affairs.
Reports To Associate Vice President for Academic Affairs What position(s) reports to this position?
None
Minimum Education/Experience
High School Diploma/GED
Minimum (2) years work experience in an administrative office position.
Required Knowledge, Skills & Abilities
Knowledge:
Customer service principles
English language, grammar, and punctuation
Administrative principles and practices
Basic budget principles
Basic computer commands, file maintenance, and use of Microsoft Office and similar software
Skills:
Effectively using telephone etiquette
Applying mathematical functions
Organizing work
Managing multiple priorities
Using modern office equipment
Using a computer, word processing, and related software applications
Communicating and interacting with supervised staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction
Abilities:
Maintain accurate records
Accurately spell and file
Edit and correct grammar, punctuation, and spelling of manuscripts and correspondence drafts and prepare finished copy in quality format
Draft confidential correspondence
Physical Demands/Working Conditions
PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:
This position requires the person to frequently communicate with and listen to staff, faculty, students and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.
This position requires the person to operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.
This position requires the person to position self to access equipment, materials, or supplies that may be above head or ground level.
This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in a relatively safe, secure, stable, and indoor office and work environment.
Work is performed during normal office hours; some evenings and weekends may be required.
Preferred Qualifications
Associate degree
More than (2) years' of administrative work experience in an institution of higher education.
Required Training
Quarterly compliance training as assigned by institution
Annual Campus Security Authority (CSA) Training
Work Hours
Normal work hours are 8:00 am to 5:00 pm Monday through Friday; however, some evenings and weekends may occasionally be required.
Department Academic Affairs Job Open Date 08/10/2026 Job Close Date Open Until Filled No HR Contact Special Instructions to Applicants
Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume and transcript conferring highest degree.
Job Duties
Job Duties (Position Specific)
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement)
Coordinates all activities related to administrative and office management for the Associate and Assistant Vice President for Academic Affairs; coordinates travel and the reimbursement of travel for faculty and staff of Academic Affairs; and coordinates catering and facilities set-ups for Academic Affairs.
Completes travel arrangements, purchasing processes, reimbursement requests, and procurement deadlines for Associate and Assistant Vice President for Academic Affairs (for administrative meetings, conferences, and professional development) and assist in maintaining budgets for the Associate and Assistant Vice President for Academic Affairs.
Completes a variety of special projects as assigned by the Associate and Assistant Vice President for Academic Affairs.
Provides administrative support to specific committees and Directors as assigned by the Associate and Assistant Vice President for Academic Affairs.
Assists in preparation of semester/term Academic Affairs' activities or functions, (including Curriculum Guide, Faculty and Adjunct Handbooks, Academic Plan, and other updates as needed); provides assistance in the coordination of Orientation Week activities.
Assist in preparing reports, information, and correspondence as directed for submission to the Oklahoma State Regents for Higher Education and other agencies; and assist in preparation of the program reviews, and other related activities.
Provides support to and serves as backup for the Administrative Assistant for the Office of the Vice President for Academic Affairs; assists with Department activities as assigned.
Provides quality customer services; develops and maintains a professional and positive image for the Office of the Associate and Assistant Vice President for Academic Affairs with faculty, students, staff, dignitaries, and the public to ensure efficient and effective operation; and develops and maintains relationships with internal departments and appropriate external agencies to ensure effective and efficient operations.
Provides essential support for Academic Affairs for charter school authorizing activities, including maintaining and assisting with the evaluation framework, coordinating appointments, preparing/filing board materials, and supporting compliance-related reporting. Developing and maintaining systems necessary for Higher Learning Commission (HLC) accreditation, including organizing accreditation evidence, tracking support activities, and maintaining micro-credential records.
Job Duties (Safety / Policy & Procedures)
Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, be prepared to take action, and assist others in taking appropriate action should a health or safety emergency occur.
This position has been identified as having significant responsibility for student and campus activities. The individual holding this position is designated as a Campus Security Authority (CSA). CSAs are required to report crimes they become aware of to the Reporting Structure at Oklahoma City Community College. Annual CSA training is required for individuals holding this position.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Yes
No
Yes
No
(Open Ended Question)
Required Documents
Required Documents
Optional Documents