| Location | WI |
This position has primary responsibility for assisting Community partners, teachers, parents and District staff with all aspects of 4K and Early Childhood Special Education as well as Summer Session planning and implementation.
Essential Job Functions:
Oversees the day to day activities within the office which include, but are not limited to the following:
Answer and manage incoming calls and email communication.
Operating electronic door entry systems (intercoms/buzzers) and printing guest passes/badges using district visitor process.
Receive and interact with incoming visitors, staff, and students.
Coordinate the flow of internal and external information and communications such as mail, bulletins, and electronic notifications.
Maintain various database records within District systems.
Maintain and file records.
Arrange and coordinate meetings and events.
Prepare and edit correspondence, communications, presentations and other documents.
Fiscal management including, but not limited to:
Input and manage department budget including grants and/or gifts.
Purchase and maintain inventory of office supplies, instructional materials, equipment, and professional development materials.
Maintain fiscal records for purchasing cards.
Manage 4K community site payments during scheduled intervals
Collect, manage, and process district-wide special education and student services purchasing, subscriptions, invoices, and mileage reimbursement.
Ensure proper cash handling procedures for field trips, fundraisers, etc including collecting money, issuing receipts, and completing bank deposits.
Manage payment of student fees.
Coordinates project based work such as, but not limited to:
Manage and support student enrollment and registration process for early childhood, 4K and Summer Session.
Assemble and analyze data to prepare reports and documents.
Track beginning of the year classroom materials and safety paperwork, as well as end of year/end of summer session checkout procedure for staff.
Coordinate and track safety drills according to district procedures.
Manage transportation for students with communication as needed to prevent transportation challenges.
Annual review of 4K contracts and prepare 6603 agreements annually.
Manage 4K outreach hours.
Collect and organize 4K site insurance certifications and 4K site staff teaching licenses.
Student Management which includes, but is not limited to:
Greet and assess the needs of students to maintain a supportive office climate.
Develop positive, supportive relationships with students.
Maintain confidentiality.
Maintain accurate behavioral and attendance data in student management system(s). This also includes special education paperwork for EC/4K/Summer Session students as needed.
Maintain communication with families to support student success.
Coordinates Educator Effectiveness process for the building including, but not limited to:
Manage classroom observation records and evaluation forms
Maintain 3-yr calendar and annual observation calendar