Sign upLog in
JobsJobs in North CarolinaJobs in Salisbury, NCBusiness JobsAdministration Jobs

ADMINISTRATIVE ASSISTANT TO CONSTRUCTION AND SCHOOL SAFETY & CRISIS MANAGEMENT

Rowan-Salisbury School System

Salisbury, NC

Apply
JOB DETAILS
SALARY
$17.58–$21.84 Per Hour
SKILLS
Administrative Skills, Billing, Board of Education, Budget Management, Budgeting, Business Administration, Capital Budgeting, Capital Markets, Capital Project, Conference Management, Construction, Construction Contracts, Construction Projects, Construction Safety, Contract Management, Crisis Management, Customer Support/Service, Electronic Design, File Maintenance, High School Diploma, Maintain Compliance, Meeting Minutes, Multitasking, Nutrition, Operational Support, Organizational Skills, Project Tracking, Project/Program Management, Property Maintenance, Proposal Writing, Purchase Orders, Record Keeping, Records Management, Request for Proposals (RFP), Safety Training, Secondary School, Time Management
LOCATION
Salisbury, NC
POSTED
Today
Administrative Assistant to Construction and School Safety & Crisis Management

REPORTS TO: Director of Construction and works under the guidance of the Director of School Safety and Crisis Management

SUMMARY:

This position is responsible for a variety of tasks related to district Operations. This individual must possess the ability to provide high level administrative support. Must have the ability to work quickly and handle multiple tasks simultaneously. This individual must possess a basic knowledge of customer service principles and processes.

QUALIFICATIONS:

High School diploma and demonstrated possession of knowledge, skills and abilities gained through at least 3 years of office experience or completion of a two-year business administration program. Experience with budgets, construction projects, and contracts is preferred.

KEY CONSTRUCTIONDUTIESANDRESPONSIBILITIES:
  • Organize, coordinate and schedule a variety of administrative duties
  • Maintains capital and special project budgets
  • Handle special projects and ensure deadlines are met
  • Issues contracts and purchase orders to miscellaneous vendors
  • Obtain quotes from vendors for various projects
  • Prepare meeting agendas and record meeting notes
  • Manage records and designing electronic forms
  • Daily phone, email or in-person interaction with a variety of school personnel, maintenance staff and district administration
  • Execute vendor contracts, create purchase orders, key budget transfers, and process vendor invoices
  • Create project RFPs/RFQs, participate in pre-bid meetings, bid openings, and progress meetings
  • Create and maintain detailed budget sheets for capital, county funded, grant funded, and other projects
  • Assist other operational departments as needed (maintenance, safety, transportation, school nutrition)
  • Communicate with vendors regarding contracts, invoices,
  • Scan and file all contracts, purchase orders and invoices into Construction Drive
  • Maintain digital and physical project records in an orderly and easily accessible manner
  • Submit Monthly financial reports to Rowan County Finance office for capital funds as well as vendor pay applications for payment on county funded projects.
  • Provide requested data/information as needed for Board of Education, cabinet, and departmental meetings
  • Assist in emergency related building preparation or damage repair response as needed
  • Assist in setting up conference rooms for meetings/trainings as needed
  • Participate in facility visits, project site walk-throughs and inspections as needed
  • Assist the Director of Construction with site visits and project management
  • Perform other duties and accepts responsibility as assigned
KEY SCHOOL SAFETY & CRISIS MANAGEMENT DUTIESANDRESPONSIBILITIES:
  • Assist in scheduling, tracking, and maintaining records of safety training sessions and staff certifications
  • Collect and process off-duty School Resource Officer (SRO) and SRO Traffic personnel timesheets for payment submission
  • Maintain logs of metal detection activities for middle and high schools; distribute reminders to principals and Executive Directors of Secondary Schools
  • Provide front desk coverage as needed, ensuring professional and courteous service to visitors and staff
  • Organize, coordinate, and schedule a variety of administrative and operational activities
  • Maintain and monitor special project budgets, ensuring accuracy and compliance
  • Coordinate and manage special projects, ensuring timelines and deadlines are met
  • Issue vendor contracts and purchase orders; obtain and evaluate quotes for goods and services
  • Prepare meeting agendas, document minutes, and track follow-up action items
  • Develop, manage, and maintain records, including designing and implementing electronic forms and filing systems
  • Communicate via phone, email, and in person with school personnel, maintenance staff, vendors, and district administration
  • Execute vendor contracts, create purchase orders, process invoices, and manage budget transfers
  • Create and maintain detailed budget tracking sheets for state, local and grant-funded, services and projects.
  • Support operational departments including maintenance, construction, transportation, and school nutrition as needed.
  • Scan, file, and maintain all contracts, purchase orders, and invoices in designated digital systems.
  • Maintain organized digital and physical project records for easy access and audit readiness.
  • Provide data and reports for Board of Education, cabinet, and departmental meetings as requested.
  • Assist with emergency building preparation and damage response efforts when required.
  • Set up conference rooms and materials for meetings and training sessions.
  • Perform additional duties and responsibilities as assigned.


TERMSOFEMPLOYMENT: 12 months

PROPOSED SALARY: $17.58 to $21.84

About the Company

R

Rowan-Salisbury School System

Similar Job Searches

Administrative Director Jobs in Salisbury, NC