Administrative Assistant to Assistant Superintendent of Learning

The anticipated start date of this position is July 1, 2026. Opportunities for training during June may be available based on candidate availability.

The Administrative Assistant to Assistant Superintendent of Learning provides high-level administrative, operational, and organizational support to the Assistant Superintendent of Learning and the Learning department. This position plays a key role in supporting curriculum initiatives, budget management, reporting requirements, enrollment coordination, department communications, and special projects while maintaining a high level of professionalism, confidentiality, and customer service.

WHAT YOU'LL DO

• Prepares and maintains curriculum budgets and financial records in collaboration with the Finance department and under the direction of the Assistant Superintendent using Skyward, DPI, and other applicable platforms.
• Assists with obtaining, gathering, organizing, and preparing data for district, state, and federal reporting requirements, including ESEA grants and other compliance reporting.
• Coordinates purchasing and ordering of materials in collaboration with directors and department chairs.
• Researches and compiles information for the Assistant Superintendent and other administrators for reports, budget preparation, grant applications, etc.
• Creates, edits, proofreads, and formats correspondence, reports, presentations, spreadsheets, forms, and other materials from rough drafts or corrected copy.
• Coordinates meetings, professional development, and work sessions, including scheduling, room reservations, participant communication, and preparation of materials.
• Manages the Assistant Superintendent's calendar, including scheduling meetings as requested.
• Provides support and maintenance for curriculum and technology platforms utilized by the Learning department.
• Accesses, organizes, and analyzes data to support department initiatives and decision-making.
• Provides administrative support for Summer School programming.
• Monitors and manages 4K to Kindergarten and K-5 enrollment numbers to assist the Assistant Superintendent with staffing and planning needs.
• Provides support for the EC/4K Principal and other district administrators as assigned.
• Collaborates with community and partner organizations to maintain updated Memorandums of Understanding (MOUs), including obtaining signatures and maintaining records.
• Provides administrative support for D.C. Everest Education Foundation events as needed.
• Supports Rollin' Readers by assisting with ordering, scheduling, attending meetings, and other program-related needs.
• Coordinates with FABFAN (Fill a Backpack Fill a Need) to obtain school supplies for students.
• Ensures building secretaries are aware of key changes that impact all schools.
• Assists with Title funds budgeting, including private school allocations.
• Serves as the back-up for the Executive Assistant to Superintendent and School Board for School Board elections, Board meetings, and expulsion hearings.
• Learns and adapts to new software systems, technology tools, and evolving department needs.
• Provides additional support as needed to help accomplish department goals.
• Performs additional duties and responsibilities as assigned.

WHAT YOU'LL RECEIVE

• $23.00 per hour or higher, depending on qualifications and experience.
• Paid time off, including 15 paid time off days, 15 vacation days, and 9 holidays (prorated if starting after July 1st).
• Comprehensive benefits package effective your first day of work, including health, dental, vision, life insurance, disability insurance, accident insurance, Wisconsin Retirement System pension plan, and post-employment HRA retirement benefit.
• Free Greenheck Turner Community Center fitness membership for employee and spouse.

HOW TO APPLY

• Apply on WECAN at https://wecan.waspa.org
• Screening will begin after three days, and candidates are encouraged to apply as soon as possible.