Overview
The Administrative Assistant is responsible for providing in-person administrative and clerical activities for the Director of Student Counseling and Director of Student Involvement. The Administrative Assistant is also responsible for providing administrative assistance within the Division of Student Affairs and the student affairs front desk. The Administrative Assistant works closely with other areas of the University to ensure seamless service to all that visit or seek the services of the Office of Student Counseling and the Office of Student Involvement. The successful candidate must also demonstrate the University's core values of social justice, intellectual pursuit, and service to humanity through their work.
Located in Henderson, Nevada, approximately twenty-five minutes from the iconic Las Vegas strip, Touro University Nevada is a non-profit medical, health sciences, and education graduate university focused on positively impacting our community in healthcare and education. Our values surrounding intellectual pursuit and service to humanity are steadfast and are clearly visible in the actions of our students, faculty, staff, and graduates. We invite you to apply to our position for consideration to join the ranks of our talented and professional staff and faculty. Please visit the tun.touro.edu/administration/human-resources website where you can see a comprehensive listing of optional benefits and Human Resources contact information.
Responsibilities
Perform general office and reception duties including:
Answering the telephone
Taking and delivering messages
Checking and answering emails
Copying and dissemination of materials
Filing
Imaging documents and indexing electronic files
Preparation of standard office forms
Assist with scheduling and managing of Student Counseling Services staff calendar
Order and maintain office supplies and equipment
Operate office equipment including but not limited to:
Computer
Copier
Fax
Printer
Calculator
Process purchase requisitions and assist with tracking budget expenditures
Assist with travel arrangements, travel reimbursements and other documents in a timely and accurate fashion
Prepare for meetings, take meeting notes, transcribe minutes, and distribute minutes
Schedule room reservations
Compose and edit correspondence
Assist with maintaining and organizing the Office of Student Involvement warehouse inventory
Assist the Division with creating advertisements for student events and programs
Assist with planning, set up, and tear down of all sizes and types of student events and programs
Participate in student events such as, but not limited to, orientation, white coat ceremony, commencement, etc. as needed, which may include occasional evening and weekend commitments
Assist with recruiting volunteers for student events and programs
Must adhere to confidentiality rules as set forth by the Family Education Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA) when working with students using Student Counseling Services
Other duties to be assigned as necessary
Qualifications