Administrative Assistant - Staff Development

• Area of Interest: Administrative and Clerical
• FTE/Hours per pay period: 1.0
• Department: Staff Development- Downtown
• Shift: Days 8:00a-4:30p
• Job ID: 187729

Overview

UnityPoint Health- St. Lukes-Downtown

Full-time, Days

8a-4:30p

The Administrative Assistant is responsible for supporting departments and healthcare teams with

administrative tasks of medium complexity. The role manages communication, scheduling, and travel

arrangements. The role orders office supplies, maintains equipment, and oversees correspondence to ensure

proper tracking and timely follow-up. The role maintains patient, staff, and departmental records, performs data entry, and prepares reports to support decision-making. The role updates medical documentation, assists with medical billing and insurance processing, and coordinates departmental projects, ensuring adherence to

schedules and company standards.

Why UnityPoint Health?

At UnityPoint Health, you matter. We're proud to be recognized as a Top Place to Work in Healthcare by Beckers Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options focused on your needs and priorities, no matter what life stage you're in. Here are just a few:

• Expect paid time off, parental leave, 401K matching and an employee recognition program.
• Dental, health and vision insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.
• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Join our team of experts and make a difference with UnityPoint Health.

Responsibilities

• Supports departments and healthcare teams with administrative

and clerical support of medium complexity.

• Handles critical incoming and outgoing correspondence, ensuring

proper tracking and documentation in office software.

• Coordinates schedules for high-level meetings, appointments,

conferences, and events, ensuring thorough documentation and

detailed follow-up.

• Maintains inventory levels of office supplies, ensures office

equipment is functional, and coordinates any necessary repairs or

replacements with vendors.

• Addresses complex inquiries from staff, patients, and visitors with

professionalism and escalate, as needed.

• Handles end-to-end travel arrangements, including booking

transportation and accommodations, with guidance from the

appropriate team members.

• Supports budget and expense tracking at the department(s) level and manages office procedures to ensure efficiency.
• Maintains patient, staff, and departmental records, ensuring

compliance with privacy regulations and industry standards.

• Handles confidential documents and sensitive information,

prepares detailed reports and presentations to support decision

making.

• Supports departmental projects by assisting with planning,

execution, and coordination of resources, ensuring deadlines and

quality standards are met.

Qualifications

Education:

• High School Education or GED required.
• Associates degree in a business or medical-related field preferred.

Experience:

• Three (3) years of experience in an administrative, business, or medical-related setting required.
• Strong organizational skills with the ability to manage multiple tasks, schedules, and priorities in a fast-paced environment.
• Knowledge of office software (e.g., Microsoft Office Suite) and, if applicable, hospital management software.