Do you love supporting others and being a trusted go-to resource? Do you thrive on variety-balancing deep expertise with new challenges each day? If you're an innovative, proactive administrative professional eager to grow your skills, we'd love for you to join Special Projects' collaborative and high-energy team!
In this role, you'll provide high-level support to two Senior Directors and their software engineering teams, while serving as a trusted backup to the VP as needed. You'll thrive in a fast-paced, constantly evolving environment where multitasking, organization, and unwavering attention to detail are essential. The ideal candidate is self-motivated, proactive, and able to exercise sound judgment, communicate clearly, and build effective systems while staying closely connected to everything happening across the teams. Because this role involves access to sensitive information and secure areas, confidentiality and discretion are critical.
This position also requires both cognitive and physical capabilities. You'll regularly assist with light office tasks, including preparing meeting spaces and supporting events. In this dynamic environment, you'll have the opportunity to make a meaningful impact, expand your skills, and enjoy the work you do.
Manage complex calendars, adjusting quickly to shifting priorities and last-minute requests.
Plan and coordinate internal events, including off-sites, team-building activities, and support with organization-wide meetings.
Prioritize and track multiple projects in a fast-paced environment, ensuring accuracy, timely follow-up, and attention to detail.
Oversee daily office operations including managing domestic and international shipments, initiating purchase orders, and partnering with the lead EA on space planning and seating needs.
Manage and track equipment for new hires, contractors, and employee refreshes.
Ensure a seamless onboarding experience by preparing required equipment, coordinating Day 1 readiness, and training new team members on processes and procedures.
Collaborate with the administrative team to standardize processes, share best practices, and improve operational efficiency.
Foster a positive and respectful work environment by demonstrating strong communication, diplomacy, and emotional intelligence in all interactions.
5-6 years of administrative and calendaring experience supporting senior leadership.
Excellent written and verbal communication skills, with comfort interacting with senior executives and cross-functional teams.
Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Proven ability to work independently, exercise sound judgment, and maintain strict confidentiality.
Proactive, solution-oriented, and able to work independently while navigating ambiguity and shifting priorities.
Maintains composure under pressure while making timely, well-informed decisions.
Proficiency with Mac OS/iOS, Calendar, Mail, Slack, and Keynote, with the ability to quickly learn, adapt to, and effectively leverage new technologies as business needs evolve.
Project management experience.
Experience supporting engineering or technical teams.
Strong conflict-management skills and ability to escalate issues appropriately.
We’re a diverse collection of thinkers and doers, continually reimagining what’s possible to help us all do what we love in new ways. The people who work here have reinvented entire industries with the Mac, iPhone, iPad, and Apple Watch, as well as with services, including iTunes, the App Store, Apple Music, and Apple Pay. And the same passion for innovation that goes into our products also applies to our practices — strengthening our commitment to leave the world better than we found it.
There’s a place here for every kind of brilliant. Everyone here is an innovator, or an innovator-to-be, no matter what your team or your role. So bring your passion, courage, and original thinking and get ready to share it, because every new product, service, or feature we invent is the result of people working together to make each others’ ideas stronger. Innovation at this level depends on people who represent the variety of the human experience and inspire us with their own fresh perspectives. Together, we’ll do amazing work that can make a difference in people’s lives. Including your own. Learn more about working at Apple.